Order Processor

State of Maine; Augusta (ME); On-site; USD 35,000 - 49,000; Full time

Job summary

An established industry player is seeking a detail-oriented Inventory & Property Associate I to join their dynamic team. In this role, you will manage supply ordering, track inventory, and support laboratory operations. Your responsibilities will include creating requisitions, maintaining a computerized inventory system, and collaborating with management on various projects. The ideal candidate will possess strong organizational and analytical skills, along with proficiency in Microsoft Office. This is a fantastic opportunity to contribute to public health efforts while enjoying a supportive work environment with numerous benefits.

Benefits

Paid holidays

Health insurance

Dental insurance

Retirement contributions

Paid parental leave

Qualifications

• Knowledge of inventory and property management principles.
• Ability to use independent judgment in handling work exceptions.

Responsibilities

• Manage supply ordering and inventory tracking in a laboratory.
• Create requisitions and maintain inventory control systems.

Skills

Inventory Management

Communication Skills

Organizational Skills

Analytical Skills

Problem-Solving

Education

Experience in Office Support

Training in Administrative Support

Tools

Microsoft Office

Database Management

Job description

Department of Health and Human Services (DHHS)

Inventory & Property Associate I

Opening Date: May 8, 2025

Closing Date: May 21, 2025

Job Class Code: 6530

Grade: 11 (Admin)

Salary: $35,443.20 – $48,921.60 per year

Position Number: 02000-3935

Location: Augusta

The Maine Health and Environmental Testing Laboratory (HETL) Finance Team is seeking an Inventory & Property Associate I to manage supply ordering, inventory tracking, and processing in a laboratory setting. HETL conducts analytical testing of clinical, environmental, and forensic samples to provide data for public and environmental health monitoring, policy making, and emergency response.

Core Responsibilities:

• Sort and verify packing slips and invoices against vendor statements.
• Enter capital equipment data into databases.
• Respond to vendor inquiries regarding account balances.
• Create requisitions, purchase orders, and delivery orders.
• Maintain a computerized inventory control system.
• Type routine business documents such as letters and memos.
• Collaborate with management on projects.
• Work independently on delegated tasks.
• Identify inaccuracies in vendor databases.
• Maintain organizational supply request spreadsheets.
• Fulfill supply requests and support laboratorians with orders.
• Facilitate proper distribution of samples within the laboratory.

Minimum Qualifications:

Experience or training in office and administrative support demonstrating: 1) Knowledge of inventory and property management principles for warehouse or stockroom operations. 2) Ability to use independent judgment in handling exceptions to work routines.

All positions in this classification assume the qualifications of: Inventory and Property Assistant.

Preferred candidates will also have:

• Excellent oral and written communication skills
• Strong attention to detail
• Organizational, analytical, and mathematical skills
• Self-motivation and problem-solving abilities
• Knowledge of inventory management techniques
• Ability to establish effective working relationships
• Proficiency in Microsoft Office and database entry
• Ability to collaborate with managers and staff for outreach and technical assistance

Thinking about applying? We encourage you to apply even if you do not check every box. Your lived experience and passion are valued.

Agency Information:

The Department of Health and Human Services (DHHS) promotes health, safety, resilience, and opportunity for Maine residents. It provides health and social services to about a third of the population, including children, families, older adults, and individuals with disabilities or mental health and substance use issues. The Maine CDC, part of DHHS, aims to develop and deliver health services to protect and promote Maine citizens' well-being.

Application Process:

Contact Nathan Martin, Business Manager II, at [phone] for more information. Submit your application with a resume and cover letter in PDF format. To request a paper application, email [e-mail].

Benefits:

• Paid holidays, sick leave, and vacation leave, with accrual increasing over years of service
• Health insurance covering 85%-95% of premiums
• Dental insurance paid 100% by the state
• Retirement contributions to MainePERS
• Paid parental leave and other wellness benefits

We value a workplace of learning, growth, and inclusivity, embracing diversity and providing accommodations for individuals with disabilities. Join us to make a meaningful impact in public health.