Order Management & Fulfillment Lead

analuisa; United States; Remote; USD 65,000 - 95,000; Full time

Job summary

Ana Luisa is seeking a Multichannel Operations Specialist to oversee daily fulfillment across Direct-to-Consumer, Retail, Wholesale, and Marketplace channels. You will drive SLA adherence with 3PL, manage invoicing discrepancies, and maintain trackers that provide visibility into exceptions.

Success means fewer SLA breaches, faster dispute resolution, and accurate data that other teams trust. The role requires hands-on experience with order management systems and strong Excel/Sheets skills.

Qualifications

• Experience with order management systems and fulfillment workflows.
• 3 years in order management + fulfillment/returns.
• Proficient in Excel or Google Sheets for tracking and reporting.
• DTC/Omnichannel fashion brand experience is a plus.
• Ability to multitask during peak season and shifting priorities.

Responsibilities

• Run daily fulfilment across D2C, Amazon FBA, Retail, Wholesale, and Marketplace channels.
• Monitor SLA performance with the 3PL and escalate delays when they occur.
• Align inventory across pre-orders and backorders with planning team.
• Own wholesale B2B order management from submission to delivery.
• Develop corrective action plans when fulfillment underperforms against targets.
• Run daily order exception management with Fulfil and ShipMonk to identify issues.
• Serve as CX-Ops contact for outbound issues and carrier/3PL claims.
• Run weekly 3PL touchbase and close action items.
• Maintain trackers for 3PL, Amazon costs, and disbursements; write SOPs.

Skills

Structured thinking

Analytical skills

Excel/Sheets

Multitasking

DTC/Omnichannel experience

Order management experience

Job description

ABOUT US

At Ana Luisa, we're on a mission to revolutionize the jewelry industry for the better. We believe in creating timeless jewelry using only the finest materials because quality never goes out of style.Our pieces are cherished by over 1 million loyal customers, with more than 50,000 five-star reviews. We're passionate about sustainability, so we've been Climate Neutral Certified since 2021.

Join us at Ana Luisa and become part of a team that values innovation, collaboration, and a shared goal of making beautiful, sustainable jewelry accessible to all. Explore our open roles and start your journey with us today!

Role Overview

The Multichannel Operations Specialist runs daily fulfillment across Direct-to-Consumer, Retail, Wholesale, and Marketplace channels. The role owns SLA adherence with our 3PL, invoice audit and dispute recovery, and the trackers that give the operations team visibility into exceptions before they become costs.

Success in this role looks like fewer SLA breaches, faster dispute resolution, and trackers other teams trust without asking twice.

What You'll Own

Multichannel Fulfillment Management

• Run daily order fulfillment across Shopify (D2C), Amazon FBA, Retail store orders, Wholesale, and Marketplace channels.
• Monitor SLA performance against the 3PL and elevate delays on the day they occur.
• Align inventory across pre-orders, backorders scenarios, and channel prioritization with the planning team.
• Own retail and amazon order management from submission through delivery, including exception resolution and SLA performances..
• Own wholesale B2B from push-to-3PL through delivery, including inventory exception resolution and SLA performances.
• Source of proposition on corrective action plans when fulfillment performance drops below target.

Order Exceptions Management & CX Coordination

• Run daily order exception management on Fulfil and ShipMonk to identify mapping issues and backlogs blocking fulfillment. Streamline resolution by identifying automation opportunities.
• Serve as the primary point of contact with the 3PL for D2C, Marketplace, Returns, order exceptions, and Retail/Amazon FBA order fulfillment delays.
• Serve as the CX-Ops point of contact for customer requests tied to outbound issues and carrier / 3PL claim submission.
• Run the CX touchbase and close open action items.
• Run the weekly 3PL touchbase and close open action items.
• Support the REDO returns platform and resolve related Ops issues.

3PL Invoice Oversight & Dispute Management

• Reconcile 3PL invoices against contract terms and SLAs.
• Flag billing discrepancies and file disputes with supporting documentation.
• Track every audit and dispute to resolution in a shared tracker.

Tracker & Process Ownership

• Maintain the 3PL Purchase Order / Internal Shipment projects tracker for 3PL visibility and internal project / SLA tracker.
• Maintain the Amazon cost and order fulfilment tracker.
• Maintain the SM invoice tracker for discrepancy visibility and claim opening.
• Write and update SOPs for owned processes.
• Keep an audit trail for every claim filed.

What You'll Bring:

1. Structured, analytical decision-making.
2. Advanced Excel or Google Sheets: tracking, reconciliation, reporting.
3. Adaptable across shifting priorities and peak season demand (ability to multitask)
4. Previous experience in a direct-to-consumer & Omnichannel fashion brand is a plus.
5. 3 years of experience working order management systems, fulfillment and reverse logistic (Return, exchange, replacement) workflows a MUST