Order Management & Compliance Specialist

OMEGA, Inc.; United States; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

PTO 4 weeks

11 paid holidays

Paternity leave

401k match

Medical and dental plans

Job summary

HBK Hottinger Brüel & Kjaer (HBK) is seeking an Order Management & Compliance Specialist to own the full order lifecycle for defense/aerospace customers within the Sales Operations team at CCRT, an HBK company. You will handle contract reviews, price justification, supplier coordination, and government compliance including SAM.gov and CMMC requirements.

Ideal candidates have 2+ years in order management or government contracts, with attention to regulatory detail and strong cross-functional

Qualifications

• Bachelor's degree in Business, Supply Chain, Paralegal, or related field, or equivalent work experience.
• 2+ years of experience in order management, contracts administration, government contracts, or supply chain/procurement in defense/aerospace manufacturing is preferred.
• Experience with SAM.gov, DFARS/FAR, or CMMC requirements is a strong plus, not required if a fast learner.

Responsibilities

• Own SAM.gov registration and renewals in-house.
• Process customer purchase orders: validate against the original quote and enter sales orders into the ERP.
• Perform first-pass review of incoming government contracts, confirming standard vs. prime terms and applying DFARS/FAR clauses.
• Coordinate CMMC Level 2 cybersecurity program requirements, including questionnaires and attestations.
• Structure system cost and BOM in the ERP after order entry, coordinating with Manufacturing.
• Manage supplier-facing portals and procurement requests, including vendor communication on lead times and pricing.
• Track orders from PO through build, flagging supply constraints or lead-time risk.
• Coordinate shipping logistics, documentation, and delivery confirmation.
• Complete Reps & Certs and supplier onboarding documentation for government customers.
• Maintain the sale documentation repository: POs, invoices, quotes, terms, RFQs, and export-control documents.
• Provide order status updates to Sales and customers, and process amendments.
• Prepare sole-source and price justification documentation, including OEM justification and country-of-origin verification.

Skills

Order management

Contract administration

Regulatory compliance

Education

Bachelor's degree or equivalent

Tools

SAM.gov

ERP/CRM systems

Job description

Order Management & Compliance Specialist The Position

We are currently looking for an Order Management & Compliance Specialist to join our Sales Operations team at Concurrent Real-Time (CCRT), an HBK Company. This role owns the full order lifecycle — from the moment a customer PO lands to the day the system ships and is invoiced — as well as first-pass review of the government contract and compliance requirements that come with nearly every CCRT sale. Once a PO is received, this team takes full ownership: contract review, price justification, supplier coordination, shipment, and customer communication all run through this seat. You’ll join a growing team supporting Sales Operations, working closely with our other order management team members. Given CCRT’s concentration in defense and aerospace customers, this role also carries real responsibility for keeping CCRT eligible to do business with the U.S. government — including owning our SAM.gov registration and coordinating our CMMC cybersecurity compliance program. Must be a US citizen. Unable to hire dual citizens, green card holders, or visa holders for this position.

Primary responsibilities

• Own SAM.gov registration and renewals in-house
• Process customer purchase orders: validate against the original quote and enter sales orders into our ERP
• Perform first-pass review of incoming government contracts, confirming standard vs. prime terms and applying routine DFARS/FAR clauses, escalating unresolved questions to legal
• Coordinate CMMC Level 2 cybersecurity program requirements, including questionnaires and attestations
• Structure system cost and bill of materials (BOM) in the ERP following order entry, coordinating with Manufacturing
• Manage supplier-facing portals and procurement requests, including requisitions for non-stock parts and vendor communication on lead times and pricing
• Track orders from PO through build, flagging supply constraints or lead-time risk
• Coordinate shipping logistics, documentation, and delivery confirmation
• Complete Reps & Certs and supplier onboarding documentation for government customers
• Maintain the sale documentation repository — POs, invoices, quotes, terms, RFQs, and export-control documents
• Provide order status updates to Sales and customers, and process order amendments
• Prepare sole-source and price justification documentation, including OEM justification, country-of-origin verification, and redacted invoices when requested
• Process End-User Agreement (EUA) amendments and contractual exceptions
• Track DPAS-rated orders and their flow-down obligations
• Confirm and document TAA-compliant, country-of-origin sourcing on relevant orders

Professional qualifications

You hold a Bachelor's degree in Business, Supply Chain, Paralegal, or a related field, or have equivalent work experience. 2+ years of experience in order management, contracts administration, government contracts, or supply chain/procurement — ideally within a defense or aerospace manufacturing environment. Experience with SAM.gov, DFARS/FAR, or CMMC requirements is a strong plus, though not required if you’re a fast learner comfortable with regulatory detail.

Personal skills

• High attention to detail — this role manages compliance obligations with real legal and contractual consequences
• Administrative diligence for recurring compliance deadlines (SAM.gov is a straightforward annual renewal — the skill is consistency, not deep legal expertise)
• Contract-review framework skills — comfortable mapping customer-specific terms to FAR/DFARS codes and cybersecurity attestations, and building a repeatable review process
• Working understanding of CMMC levels and NIST attestation requirements, and comfort tracking recurring compliance dates
• Growing familiarity with CUI (Controlled Unclassified Information) handling requirements is a plus
• Ability to assemble commercial-item and price-justification documentation on request
• Familiarity with customer Reps & Certs / attestation forms, most of which are highly repeatable across customers
• Strong cross-functional coordination with Sales, Manufacturing, suppliers, and customers
• Process-oriented, comfortable owning an order end-to-end once a PO is received

Compensation:

The pay range for this position is $50K to $70K annually plus 10% bonus. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to the individual's qualifications, experience, knowledge, skills, and abilities, as well as physical work location within the state.

Due to the nature of CCRT’s work supporting U.S. government and defense programs, this position requires U.S. Citizenship.

Sponsorship Candidates must be legally authorized to work in the United States on a full-time basis and will not now or in the future require sponsorship for employment visa. Due to the nature of CCRT’s work supporting U.S. government and defense programs, this position requires U.S. Citizenship.

Benefit Package

We believe that work is what we do so we can do other things: to that end HBK offers four weeks of PTO to all new hires and 11 paid holidays. Paid Paternity Leave. We match up to 4% of your 401k deferrals and you are immediately vested in those funds. Our medical and dental plans with the country's top providers are excellent. Not to mention we offer tuition reimbursement to employees after six months of employment. Freedom with responsibility is the framework for HBK's employees. This allows for a good balance between work and family life and for constant development of professional and personal skills in an international and enjoyable working environment.

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One Company – HBK Hottinger Brüel & Kjaer (HBK)

One Company – HBK Hottinger Brüel & Kjaer (HBK) is a global leader in the fields of sensors, data acquisition, analytics and collaboration for various R&D, production and in-operation applications. Until the end of July 2020, the companies were known as Hottinger Baldwin Messtechnik GmbH (HBM) and Brüel & Kjær Sound & Vibration Measurement A/S respectively. HBK is part of Spectris Limited and employs around 3500 people worldwide. Our product eco system covers all layers from sensors, electronics, to software and collaboration. Our customers range from end users of the entire tool chain focusing on analytics and results in virtual testing, physical testing, and monitoring, to our OEM and system integrator partners and customers integrating our products into their own offering and solution. The product portfolio is as versatile and varied as our customer base covering many industries. We have engineering and production facilities in Germany, Denmark, UK, Portugal, USA and China and are represented in over 80 countries worldwide. We are proud to be one of the top three suppliers worldwide in our market segments served, thanks to our high-quality products and the commitment of our employees.