Order Initiation Specialist

Makino,-Inc; Mason (OH); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Makino, Inc in Mason, OH, is seeking an Order Initiation Specialist responsible for reviewing incoming orders, obtaining approvals, and setting up SAP project structures, budgets and plans. This is a hybrid role with 2-3 days in the corporate office.

You will manage new machine orders, ensure complete paperwork, coordinate with sales and accounting, and maintain PV1 budgets and SAP project builds. Experience with SAP Project System, Excel and SharePoint is essential.

Qualifications

• Detailed knowledge of the SAP project structure and SAP reporting/navigation.
• Proficiency with Excel for budgeting and data handling.
• Ability to navigate and structure SharePoint for project documentation.

Responsibilities

• Review new machine order paperwork to ensure information is complete and accurate.
• Obtain sales and credit approvals for each order.
• Set up SAP project builds and budgets for turnkey/integration orders.
• Enter budgets in SAP from PV1 tool and plan revenue/costs.
• Manage change orders, update PV1, SAP builds and budgets, and coordinate with accounting.

Skills

SAP Project Module

Excel

SharePoint

Tools

SAP Project Module

Excel

SharePoint

Job description

Makino is a world leader in metal-cutting and machining technology. As a leader in advanced manufacturing machine tool technology, Makino enables its customers to realize the highest level of quality with the fastest time to market. When companies make the parts that matter for automotive, aerospace, medical, die-mold and other industries worldwide, they make them with Makino.

SUMMARY

This role leads the order initiation activities, reviewing all incoming orders, obtaining the order approvals and setting up the appropriate SAP project structure, budget and plan. This is a hybrid position with 2-3 days in the office at our corporate office in Mason, OH.

ESSENTIAL DUTIES & RESPONSIBILITIES

Management of all new machine orders which includes:

• Review of new machine order paperwork received from sales to ensure all information is complete and accurate.
• Obtain sales and credit approval for each order
• Facilitate new order risk review meeting to discuss each order.
• Maintenance of the order review spreadsheet
• Setup of project builds in SAP for all new machine turnkey and integration project orders based on defined guidelines to comply with the required revenue recognition rules.
• Entry of budget in SAP from PV1 tool for each machine order.
• Project planning of revenue and cost using PV1 tool for each machine order.
• Consider transfer pricing requirements for machines sold through the Canadian and Mexican entities as it relates to project setup and sales order request.
• Submission of accurate and complete sales order requests to accounting.
• Maintenance of all required support for each machine order on the project SharePoint site.
• Management of all machine change orders which includes:
• Creating updated version of the PV1 file to adjust for the change.
• Adding to/updating the project build in SAP.
• Updating PV1 revenue and/or plan costs in SAP.
• Updating budget in SAP.
• Sending change order request to designated team so that the sales order can be updated timely.
• Uploading supporting documentation to the active project’s SharePoint site.
• Review open MC projects to determine those that are fully complete from an operations perspective and should be added to the Accounting TECO list for final accounting review.
• PV1 option review to determine obligations on projects that should be set TECO at each month end.
• This could include review of materials, DIFs, etc.

SUPERVISORY RESPONSIBILITIES

This role leads the recurring Order review meeting where all order content is reviewed for risks. This meeting contains the entire leadership team in fulfillment operations

QUALIFICATIONS

• Detailed knowledge of the SAP project structure and SAP reporting / navigation
• Excel
• Ability to navigate and structure SharePoint

EDUCATION & EXPERIENCE

• 3 plus years SAP Project module experience
• 3 years’ experience working in a Microsoft Office and Sharepoint environment

We believe that the interests of our company and people are inseparable and we are committed to developing a diverse team of creative and independent professionals. Employees enjoy a stable work environment from a company with years of success and growth in the machine tool industry.

Makino offers competitive pay, generous benefits, and ongoing training.

Makino is proud to be an EEO/M/F/Disabled/Vets employer