Order Entry Specialist

KeepRite Refrigeration Texas; Kilgore (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

Keeprite Refrigeration is seeking an Order Entry Specialist to accurately input, update, and maintain information across computer systems. The role involves data from paper, websites, and digital files, with emphasis on data integrity and confidentiality.

Typical hours are Monday–Friday 8:00 AM–5:00 PM, with occasional overtime. Responsibilities include entering data, verifying accuracy against source documents, maintaining records, generating reports, and assisting with administrative tasks as

Qualifications

• High school diploma or equivalent required.
• Minimum two years in an office setting performing data entry.
• Proficiency with Excel and database software.
• Fast, accurate typing and data error detection.
• Clear communication and ability to work independently.

Responsibilities

• Entering data into databases and spreadsheets, ensuring accuracy and completeness.
• Checking entered data against source documents for errors and inconsistencies.
• Maintaining and updating existing records, organizing and filing digital and physical documents.
• Locating and retrieving information from databases and files as needed.
• Assisting with the creation of reports based on the data entered and maintained.
• Ensuring the confidentiality and security of sensitive information.
• Communicating with team members to clarify data requirements and resolve issues.
• Receive orders via telephone, email, and other methods.
• Provide customers with product specifications.

Skills

Data entry

Attention to detail

Problem-solving

Independent worker

Communication

Education

High school diploma or equivalent

Data entry training / certification

Tools

Microsoft Excel

Database software

Job description

About The Role:

The Order Entry Specialist is responsible for accurately inputting, updating, and maintaining information into computer systems and databases. They work with various data sources, including paper documents, websites, and other digital files, ensuring data integrity and confidentiality. The Order Entry Specialist will also assist with other administrative tasks as needed. The ideal candidate should have excellent data entry skills, attention to detail, problem-solving skills, and the ability to work independently. The work schedule is Monday through Friday, 8:00 AM-5:00 PM, with occasional overtime.

Responsibilities:

• Entering data into databases and spreadsheets, ensuring accuracy and completeness.


• Checking entered data against source documents for errors and inconsistencies.


• Maintaining and updating existing records, organizing and filing digital andphysical documents.


• Locating and retrieving information from databases and files as needed.


• Assisting with the creation of reports based on the data entered and maintained.


• Ensuring the confidentiality and security of sensitive information.


• Communicating with team members to clarify data requirements and resolveissues.


• Receive orders via telephone, email, and other methods.


• Provide customers with product specifications.

Requirements:

• Proficiency with Microsoft Office (Excel) and database software.
  


• Fast and accurate typing skills are crucial for efficient data entry.


• Ability to identify and correct errors in data is essential.


• Efficiently managing large volumes of data and tasks.


• Clear and effective communication for clarifying data requirements andcollaborating with team members.


• Excellent interpersonal, communication, and customer service skills.


• Attention to detail.

Education & Work Experience:

• A high school diploma or equivalent.


• Additional certifications or training in data entry or office administration are a plus, but not required.


• A minimum of two years of previous experience in an office setting performing data entry, working in Microsoft Office Excel, or related tasks is required.

Accessibility:

Keeprite Refrigeration is proud to be an equal-opportunity employer. We endeavor to make our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please notify the HR department in advance of scheduling your interview or by emailing us at [e-mail] with the email title Request for Accommodation.

To learn more about KeepRite Refrigeration, please visit www.k-rp.com.