Order Entry Estimating Specialist

Steadfastalliance; San Antonio (FL); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health insurance

401(k) with 4% company match

Paid time off and holidays

Job summary

Steadfast Contractors Alliance is seeking an Order Entry & Estimating Specialist to support our landscape construction operations. This role emphasizes accurate data entry, cost estimating support, and close coordination with project managers, vendors, and clients.

The ideal candidate brings 2+ years in estimating or order entry within construction or landscaping, strong Excel skills, and the ability to read drawings.

Qualifications

• 2+ years of experience in estimating, order entry, or administrative support in construction or landscaping.
• Strong attention to detail and accuracy with data entry and calculations.
• Ability to read and interpret construction drawings and specifications.
• Proficiency in Microsoft Excel and general office software.
• Experience with estimating or takeoff software preferred.
• Familiarity with AutoCAD or DynaSCAPE is a plus.

Responsibilities

• Enter and maintain accurate project and order data in company systems.
• Assist in preparing detailed cost estimates for landscape construction projects (materials, labor, equipment).
• Review plans, specifications, and bid documents to support estimating efforts.
• Coordinate with vendors and suppliers to obtain pricing and availability.
• Support project managers with bid submissions and proposal preparation.
• Verify quantities and takeoffs from drawings and site plans.
• Track and update project costs and budgets throughout the project lifecycle.
• Maintain organized records of estimates, contracts, and purchase orders.
• Communicate effectively with internal teams and external partners.

Skills

Excel

Estimating

Takeoffs

Reading drawings

Communication

Multitasking

Tools

AutoCAD

DynaSCAPE

Job description

Location: Tampa

Job Type: Full-Time

Position Overview

We are seeking a detail-oriented and organized Order Entry & Estimating Specialist to support our landscape construction operations. This role is responsible for accurately entering project data, assisting with cost estimates, and coordinating closely with project managers, vendors, and clients. The ideal candidate has strong analytical skills, thrives in a fast-paced environment, and is comfortable working with technical drawings and specifications.

Key Responsibilities

• Enter and maintain accurate project and order data in company systems
• Assist in preparing detailed cost estimates for landscape construction projects (materials, labor, equipment)
• Review plans, specifications, and bid documents to support estimating efforts
• Coordinate with vendors and suppliers to obtain pricing and availability
• Support project managers with bid submissions and proposal preparation
• Verify quantities and takeoffs from drawings and site plans
• Track and update project costs and budgets throughout the project lifecycle
• Maintain organized records of estimates, contracts, and purchase orders
• Communicate effectively with internal teams and external partners

Qualifications

• 2+ years of experience in estimating, order entry, or administrative support in construction or landscaping
• Strong attention to detail and accuracy with data entry and calculations
• Ability to read and interpret construction drawings and specifications
• Proficiency in Microsoft Excel and general office software
• Experience with estimating or takeoff software preferred
• Familiarity with any of the following is a plus:
• AutoCAD
• DynaSCAPE
• Strong communication and organizational skills
• Ability to manage multiple tasks and deadlines
• Pay Range (Tampa, FL): $20 – $28 per hour

Company sponsored health insurance w/ company contribution

Dental, vision, accident, critical illness, hospital indemnity, short & long term disability, and term & whole life insurance available

• Paid time off and holidays

401(k) with 4% company match

Opportunities for growth within the company

• Office-based role with occasional coordination with field teams
• Fast-paced, team-oriented environment within a growing landscape contracting firm

About Steadfast Contractors Alliance

"Stewarding the earth with strong backs, creative minds, and a servants' heart"

Steadfast Contractors Alliance is a diversified landscaping, site services, and environmental solutions firm serving commercial, municipal, residential, and institutional clients throughout Florida. The company delivers integrated outdoor construction, maintenance, and environmental management services with a strong commitment to quality, safety, accountability, and long-term client partnerships.

• Commercial hardscape and amenity construction
• Commercial landscape and irrigation design/build services
• Residential landscape and irrigation services
• Full-service commercial grounds maintenance
• Aquatic maintenance and waterway management

Steadfast Contractors Alliance is committed to operational excellence, innovative project delivery, and sustainable growth while fostering a collaborative, team-oriented culture focused on professionalism, integrity, and customer service.