OR Operations & Scheduling Coordinator

Charleston Area Medical Center; Charleston (WV); On-site; USD 32,000 - 48,000; Full time

Job summary

Charleston Area Medical Center is seeking a dedicated Administrative Secretary for Surgical Services. You will coordinate, communicate, process, and schedule all Operating Room cases, providing essential team support.

The role emphasizes data management, patient flow, and collaboration with physicians and nurses to ensure timely, safe operations within the OR environment. Experience with hospital information systems and Excel reporting preferred.

Qualifications

• High School Diploma or GED required; 6 months experience in hospital information systems or 6 months medical terminology.
• Must demonstrate competency in patient knowledge and developmentally appropriate care as defined by department.

Responsibilities

• Arrange, change, and/or cancel operations in elective, add-on, and emergency schedules, notifying the appropriate personnel.
• Maintain the efficient flow of the Operating Room schedules.
• Prepare 6 week call schedule.
• Maintain daily logs and specimen records, including logging and disposition of frozen section specimens.
• Prepare Excel surgical reports.
• Add and cancel cases with Physicians and Nurses.
• Check procedural circulating sheets and supply sheets for accuracy and completeness.
• Obtain patients' admission and unit members for Blood Bank to correctly identify all units of blood.
• Call nursing units for patients' preoperative medication and transport instructions.
• Obtain patient X-ray or equipment as required for surgery cases.
• Act as control officer for all personnel entering the OR suite and for communications with ORs, labs, and anesthesia.
• Answer the telephone and deliver messages.
• Assist with codes in the Recovery room.
• Maintain education and competency, participate in quality improvement.

Skills

Secretarial skills

Data management

Team coordination

Education

High School Diploma or GED

Tools

Excel

Hospital information systems

Job description

Charleston Area Medical Center is seeking a dedicated Administrative Secretary for Surgical Services. You will coordinate, communicate, process, and schedule all Operating Room cases, providing essential team support.

The role emphasizes data management, patient flow, and collaboration with physicians and nurses to ensure timely, safe operations within the OR environment. Experience with hospital information systems and Excel reporting preferred.