Optical Practice Operations Lead

Rochester Regional Health; Town of Sodus (NY); On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health's Reed Eye in Sodus, NY is seeking a Practice Coordinator to manage daily business office functions for non-provider staff in collaboration with the site manager. This is a full-time position with a Monday–Friday schedule.

Responsibilities include producing monthly/quarterly reports with the Manager, coordinating staff orientation, maintaining schedules and time sheets, overseeing supplies, assisting with payroll, and supporting meetings.

Qualifications

• Strong computer skills with working knowledge of Windows.
• Excellent organizational, communication and customer-focused skills.

Responsibilities

• Works collaboratively with the Manager to ensure monthly/quarterly reporting.
• May be responsible for departmental orientation/precepting oversight for new non-provider staff and may assist the manager with preparations for the ongoing and annual performance appraisals of the non-provider staff.
• Ensures that the annual mandatory in-services are completed by all staff.
• Maintains/assists office staffing schedules and provides a procedure for covering absences, including floating of internal staff, usage of per diem and/or temps, and sharing staff between offices.
• Provide support to the Manager for accurate completion and timely submission of departmental time sheets/payroll activities.
• Attends and/or participates in documented monthly meetings, including developing an agenda for staff meetings and disseminating information to office staff.
• Assists with oversight of departmental office supplies within budget.
• Performs all functions of a medical secretary when necessary. Assumes a leadership role in the practice manager's absence.
• Assists with telephones, appointment scheduling, and filing.
• Assists with maintaining the petty cash fund and change fund.
• Maintains up-to-date knowledge of, and ensures compliance with, all internal and external regulator and third-party payor requirements, policies and procedures, if applicable.
• Reviews/Inputs data of all office charges, including ICD9-CM diagnosis coding of encounter forms where applicable.

Skills

Computer skills

Windows OS

Organizational skills

Communication skills

Customer-focused

Job description

Rochester Regional Health's Reed Eye in Sodus, NY is seeking a Practice Coordinator to manage daily business office functions for non-provider staff in collaboration with the site manager. This is a full-time position with a Monday–Friday schedule.

Responsibilities include producing monthly/quarterly reports with the Manager, coordinating staff orientation, maintaining schedules and time sheets, overseeing supplies, assisting with payroll, and supporting meetings.