OPS - Program Assistant

University of Florida; Gainesville (FL); On-site; USD 23,000 - 32,000; Part time

Job summary

The University of Florida is seeking a Part‑Time OPS Program Assistant to support the Reclaimed Water curriculum project across Florida communities. This role collaborates with the PI to identify municipal and Extension partners, develop educator resources, and prepare final grant deliverables and reports, with emphasis on outreach and documentation.

Scheduled hours are 15 per week, Monday through Friday. The position involves final project reporting for the summer of 2027 and coordination of

Qualifications

• Proficient in data management systems, spreadsheets, word processing/presentation/email systems.
• Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.

Responsibilities

• Develop and maintain a contact list of municipal, utility, and Extension professionals for program delivery.
• Assist with final grant deliverables, educator resources, and phase one workshops as needed.
• Prepare the Final Project Report including background, budget reconciliation, and outcomes.
• Coordinate distribution of workshop materials and materials for educator training.

Skills

Data management

Organizational skills

Education

Associate's degree

Tools

Microsoft Word

Teams

Excel

PowerPoint

Adobe

Outlook

Job description

OPS - Program Assistant

Job No: 541889

Work Type: Part Time

Location: Orange

Categories: Education/Training/Instructional Design, Office/Administrative/Fiscal Support, Agricultural Sciences

Department: 60840000 - AG-CTR LANDSCP CONSERV ECOLOGY

Job Description

Classification Title: OPS- Program Assistant

Classification Minimum Requirements: Proficient in data management systems, spreadsheets, word processing/presentation/email systems. Examples: Microsoft Word, Teams, Excel, Power Point, Adobe, Outlook.

Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.

Reclaimed water is a vital part of Florida's water conservation efforts. As people use their reclaimed irrigation systems, water improperly applied can leach or run off, causing increased loading into local lakes, rivers, and streams. UF/IFAS is seeking a motivated professional to assist with final grant deliverables, development of educator resources, identification of future municipal, utility, and Extension partners, and preparation of the final project report. This position will help transition the established Reclaiming Water curriculum to future educators and communities throughout Florida.

Responsibilities

The Program Assistant (PA) will work with the Principal Investigator (PI) to identify municipal, utility, and Extension professionals interested in implementing the Reclaiming Water curriculum in their local communities and will develop and maintain contact lists to support future program delivery and educator training. Expectations will also include supporting the delivery of a couple of final workshops, which could entail mailing the associated flipbook. The PA will also work with the PI to create the final FDEP grant report for submission in the summer of 2027.

Deliverables and Documentation

The Program Assistant (PA) will assist the Principal Investigator (PI) with the completion of grant deliverables, project documentation, educator resources, and final reporting requirements. Deliverables include, but are not limited to:

• Professional Contact Network: Develop and maintain a contact list of municipal, utility, and Extension professionals interested in implementing the established Reclaiming Water Program and curriculum.
• Grant Records and Supporting Documentation: Compile project records and supporting materials from completed public education activities, including:
• Final printed materials and distribution records;
• Approved social media materials and screenshots;
• Workshop materials, notices, agendas, meeting notes, and sign-in sheets;
• Project videos and multimedia resources;
• Effectiveness surveys and summaries of results; and
• Documentation describing campaign development activities, implementation processes, findings, and outcomes.
• Educator Replication Resources: Assist with the development and submission of:
• A How-To Guidance Document for replicating the project in other areas of Florida;
• A packet of completed educational materials available for reuse;
• An example effectiveness survey or monitoring tool; and
• Materials for the Nonpoint Source Publication Tool.
• Review and Approval Coordination: Ensure draft materials are submitted to the PI and grantor for required review and approval by FDEP prior to public distribution.
• Final Project Report: Work with PI to prepare a draft Final Report summarizing project activities, outcomes, and grant deliverables. The report will include:
• Project background, location, timeline, grant award amount, and anticipated benefits;
• Financial summary and budget reconciliation;
• Comparison of planned versus completed project activities;
• Summary of completed and outstanding tasks;
• Photographs, figures, tables, and supporting attachments;
• Campaign development activities and outcomes; and
• Evaluation of education campaign effectiveness, including survey results and audience reach metrics.

Expected Salary

$20 per hour; commensurate within this range based on qualification and experience.

Required Qualifications

Proficient in data management systems, spreadsheets, word processing/presentation/email systems. Examples: Microsoft Word, Teams, Excel, Power Point, Adobe, Outlook.

Able to meet deadlines and work independently by organizing and coordinating work assignments in a cohesive plan.

Preferred

Associate's degree, certifications, or training related to irrigation, horticulture, and natural resources.

We are seeking an energetic and dedicated individual to assist with the completion of this grant. Good interpersonal and communication skills.

Scheduled hours (15) will be between M-F at an agreed upon time.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

Health Assessment Required:No

Applications Close

27 November 2026

Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.