OPS FINANCIAL SPECIALIST - 37950216

Florida; Tallahassee (FL); On-site; USD 34,000 - 41,000; Full time

Job summary

The Florida Department of Environmental Protection seeks a Financial Specialist (37950216) for the Office of Water Policy & Ecosystems Restoration in Tallahassee. The role supports funding and invoicing processes for Everglades restoration projects, ensuring compliance with state purchasing guidelines and preparing reports for stakeholders.

Responsibilities include reviewing invoices from SFWMD, maintaining tracking databases, coordinating with internal and external staff, and assisting in grant

Qualifications

• Knowledge of grant management and contract management.
• Experience with invoice processing and financial tracking.
• Familiarity with state purchasing guidelines and reporting.

Responsibilities

• Facilitate processing, tracking, and file management for Everglades funding programs.
• Review, log, and submit invoices from SFWMD for Everglades projects.
• Maintain tracking databases and coordinate with internal/external staff.

Skills

Contract management

Invoice processing

Attention to detail

Microsoft Office proficiency

Education

Bachelor's degree

Florida Certified Contract Manager (FCCM)

Tools

Microsoft Office

SharePoint

Excel

Job description

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884371

Working Title: OPS FINANCIAL SPECIALIST - 37950216

Pay Plan: Temp

Position Number:37950216

Salary: $24.32 - $29.50 per hour (commensurate based on experience)

This position is located in Tallahassee, FL

Position Overview and Responsibilities:

FINANCIAL SPECIALIST (37950216)

Office of Water Policy & Ecosystems Restoration (OWPER)

The position serves as the Funding Support Specialist for the Everglades Restoration Projects and reports to the Senior Program Analyst. The primary responsibilities of this position are to facilitate the processing, tracking, and file management for the Everglades funding support programs. This position will review, log, and submit for processing invoices received from the South Florida Water Management District (SFWMD) for Everglades Restoration Projects to ensure compliance with State of Florida purchasing guidelines, facilitate reimbursement, and assist in generating reports for stakeholders. The incumbent will be required to work 40-hour work weeks, Monday through Friday, and be present for work between the core hours of 9AM – 3PM.

The Financial Specialist assists the Senior Program Analyst in the management of the Save Our Everglades Trust Fund (SOETF), Land Acquisition Trust Fund (LATF), and other legislative appropriations associated with the Comprehensive Everglades Restoration Plan (CERP), Everglades Forever Act (EFA), and Northern Everglades and Estuary Protection Program (NEEPP) restoration projects.

This position will review, monitor, track (long term) and process invoices related to Everglades restoration projects. This position requires coordination of activities associated with funding and disbursements from the SOETF, LATF, and General Revenue funds to the SFWMD. This position assists in updating and maintaining tracking databases and the processing and filing of invoices both electronically and hard copy. This position requires participation in meetings and other activities with Federal, State, and local agency staff regarding CERP, EFA, NEEPP, and other related restoration activities utilizing OWPER project funds. This position effectively coordinates with internal and external agency staff to facilitate communication and ensure timely review and approval of invoices.

This position may serve as a grant manager who develops and manages grant agreements and contract documents. Will track and report on deliverables, deadlines, and process invoices. Required to maintain and update databases or specific software programs, along with organizing and maintaining agreement files. Will provide updates on fund disbursements and track balances. Performs editorial and quality assurance review of outgoing grant/contract-related documents.

This position also assists in the editing of legislative budget requests and bill analysis documents as needed and attends workshops and training, as required. Some limited out-of-town travel may be required for grant management responsibilities and in-person meetings with the SFWMD Budget and Accounting Team.

Performs other duties as required.

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Chapters 215, 216, 287, 373, and 375, Florida Statutes
• grant management, contract management and invoice processing
• basic accounting principles and practices

Skill in:

• professional use of Microsoft Office Suite, particularly Outlook, Word, Excel, and SharePoint

Ability to:

• focus on details
• ensure submitted financial documents are properly reviewed for compliance, accuracy and completeness
• ensure financial data is inputted correctly in systems of record
• follow standardized operating procedures
• adapt to changing priorities and modify work activities in response to new information, changing conditions, or unexpected obstacles
• organize and maintain administrative files and update tracking spreadsheets and databases
• develop and maintain databases to report on OWPER project status, legislative funding and expenditures
• independently plan, organize, and prioritize a complex workload to ensure timely completion of high-quality work assignments with minimal supervision
• manage multiple projects of a complex and technical nature
• use logic and reasoning to frame and focus issues, reach conclusions, and develop recommendations for issue resolution to management
• solve problems and make timely decisions with a “can-do” attitude
• communicate effectively in writing and verbally
• prepare and critique technical documents
• follow written and verbal instructions
• represent the Department appropriately in a professional and courteous manner
• understand and apply State of Florida statutes, applicable rules, regulations, policies and procedures
• review data and forms for accuracy and completeness
• participate effectively as a team member and develop and maintain working relationships with diverse groups of professionals

Minimum Qualifications:

• A valid driver’s license.
• Travel as required.
• At least 4 years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Applicable Job-Specific License or Certifications:

• Must obtain and maintain valid and active a Florida Certified Contract Manager certification within 1 year from hire.

Preferred Qualifications:

• Bachelor’s degree in business/finance management, accounting, environmental, engineering, or natural sciences from an accredited college or university.
• Active Florida Certified Contract Manager (FCCM) status.
• Excellent communication and people skills.
• Excellent organization and time management skills.
• Knowledge of Excel, digital file management, contract oversight, and auditing processes and procedures.
• Knowledge of Microsoft Suite of software products with emphasis on Excel and basic accounting practices.

Pay:

$24.32 - $29.50 per hour (commensurate based on experience)

Our Organization and Mission:

The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.

Where You Will Work:

Office of Water Policy & Ecosystems Restoration

3900 Commonwealth Boulevard

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Corebridge Financial );

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.

Special Notes:

DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:

An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidatesrequiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DEP Human Resources (HR) Office at [phone]. DEP requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.