OPS Administrative Assistant II

circuit5; Town of Florida (NY); On-site; USD 36,000 - 52,000; Full time

Job summary

Lake County Veterans Court seeks an Administrative Assistant II to support court administration with secretarial and clerical duties, including typing, reports, and data entry in the DCCM system.

Requires a high school diploma and six years of related experience; a bachelor's degree may substitute. Proficiency in Microsoft Office; ability to handle confidential information and meet deadlines; regular hours 8–5, Monday–Friday.

Qualifications

• Requires a high school diploma and six years of secretarial or staff experience, one year in a senior secretary or comparable position preferred.
• A bachelor’s degree from an accredited four-year college or university may substitute for the recommended experience.
• Proficiency with Microsoft Office applications and ability to type accurate correspondence and reports.

Responsibilities

• Type correspondence, detailed reports, charts, and memoranda using Microsoft Office.
• Maintain a comprehensive filing system and data entry for records and reports.
• Prepare travel arrangements, schedule meetings, trainings, and conferences; compile materials for supervisor presentations.
• Input data in the Drug Court Case Management System (DCCM) and generate reports.
• Assist with research to collect data and organize information from jail for court use.

Skills

Microsoft Office

Data entry

Communication

Confidentiality

Time management

Education

High school diploma

Bachelor’s degree substitute

Tools

DCCM

Job description

***THIS POSTING WILL CLOSE ON OCTOBER 8, 2026, AT 5:00 PM**

Distinguishing Characteristics of Work:

This is responsible work performing a variety of secretarial, administrative support, and clerical duties for Court Administration, including but not limited to Administrative Support Services related duties in criminal cases for the Lake County Veterans Treatment Court. The Administrative Assistant is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications and a personal computer. The Administrative Assistant II is also responsible for establishing and maintaining a comprehensive office filing system, data entry, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations. The position is responsible for performing research to collect data; analyzing information/data; inputting data in the Drug Court Case Management System (DCCM), providing reports and organizes other informational documents from the jail for the court. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, participants and the public. This position will be responsible for administering drug tests (oral swab) and mailing specimens off for testing and confirmation. The administrative assistant II works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision of the Lake County Veterans Court Manager.

Education and Training Guidelines

Graduation from a standard high school and six years of secretarial or staff experience, one year of which was in a senior secretary or comparable position is preferred. A bachelor’s degree from an accredited four-year college or university may substitute for the recommended experience.

Knowledge, Skills, and Abilities

Knowledge of and ability to use a computer with applications such as Microsoft Office. Knowledge of the rules of English grammar, spelling, and punctuation. Ability to communicate clearly. Ability to act patiently with the general public. Ability to maintain confidentiality concerning sensitive information. Ability to work under pressure and meet deadlines. Ability to plan and establish priorities for work assignments. Applicants must be able to maintain regular business hours, Monday through Friday, 8:00 a.m. until 5:00 p.m. Some travel within the Fifth Circuit may be required.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN OR DISABILITY.

IF YOU NEED AN ACCOMMODATION TO PARTICIPATE IN THE APPLICATION/SELECTION PROCESS, PLEASE CALL THE CONTACT PERSON AT THE NUMBER INDICATED. PERSONS USING A TDD MAY CALL THE CONTACT PERSON THROUGH THE FLORIDA RELAY SERVICE AT 1-800-955-8771