OPS Administrative Assistant II

The Fifth Judicial Circuit; Town of Florida (NY); On-site; USD 36,000 - 52,000; Full time

Job summary

The Fifth Judicial Circuit is seeking an Administrative Assistant II to support Court Administration and the Lake County Veterans Treatment Court. The role involves typing correspondence, preparing detailed reports, and maintaining filing systems using Microsoft Office.

Responsibilities include data entry into the Drug Court Case Management System, travel arrangements, meeting scheduling, and compiling materials for supervisor presentations, with discretion for confidential matters under general

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree can substitute for experience as described.

Responsibilities

• Type correspondence, reports, charts, and memoranda using MS Office.
• Establish and maintain a comprehensive office filing system and perform data entry.
• Order and maintain office supplies; arrange travel; schedule meetings and trainings.
• Prepare materials for supervisor’s presentations; assist with research and data analysis.
• Input data into the Drug Court Case Management System (DCCM) and generate reports for court.
• Interact with state courts personnel, vendors, judges, participants, and the public.
• Administer drug tests (oral swabs) and mail specimens for testing; handle confidential information.

Skills

Microsoft Office

Data entry

Filing systems

Scheduling

Travel planning

Communication

Education

High school diploma

Bachelor's degree substitution

Tools

DCCM (Drug Court Case Management)

Job description

***THIS POSTING WILL CLOSE ON OCTOBER 8, 2026, AT 5:00 PM**

Distinguishing Characteristics of Work:

This is responsible work performing a variety of secretarial, administrative support, and clerical duties for Court Administration, including but not limited to Administrative Support Services related duties in criminal cases for the Lake County Veterans Treatment Court. The Administrative Assistant is responsible for typing correspondence, detailed reports and charts, memoranda, etc., using Microsoft Office applications and a personal computer. The Administrative Assistant II is also responsible for establishing and maintaining a comprehensive office filing system, data entry, ordering and maintaining supplies, preparing travel arrangements, scheduling meetings, training events, and conferences, and preparing materials for supervisor's presentations. The position is responsible for performing research to collect data; analyzing information/data; inputting data in the Drug Court Case Management System (DCCM), providing reports and organizes other informational documents from the jail for the court. A variety of working relationships are established with state courts system personnel, vendors, judges and non-judicial officers, participants and the public. This position will be responsible for administering drug tests (oral swab) and mailing specimens off for testing and confirmation. The administrative assistant II works independently and must exercise discretion in dealing with confidential and sensitive information. Work is performed under general supervision of the Lake County Veterans Court Manager.

Education and Training Guidelines

Graduation from a standard high school and six years of secretarial or staff experience, one year of which was in a senior secretary or comparable position is preferred. A bachelor’s degree from an accredited four-year college or university may substitute for the recommended experience.

Knowledge, Skills, and Abilities

Knowledge of and ability to use a computer with applications such as Microsoft Office. Knowledge of the rules of English grammar, spelling, and punctuation. Ability to communicate clearly. Ability to act patiently with the general public. Ability to maintain confidentiality concerning sensitive information. Ability to work under pressure and met deadlines. Ability to plan and establish priorities for work assignments. Applicants must be able to maintain regular business hours, Monday through Friday, 8:00 a.m. until 5:00 p.m. Some travel within the Fifth Circuit may be required.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN OR DISABILITY.

IF YOU NEED AN ACCOMMODATION TO PARTICIPATE IN THE APPLICATION/SELECTION PROCESS, PLEASE CALL THE CONTACT PERSON AT THE NUMBER INDICATED. PERSONS USING A TDD MAY CALL THE CONTACT PERSON THROUGH THE FLORIDA RELAY SERVICE AT 1-800-955-8771