Ops & Admin Coordinator — Premium Outdoor Living (Honolulu)

The Contractor Consultants; Honolulu (HI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k) retirement plan with employer-m

Health coverage (Medical, Dental, Vis

Job summary

Signature Shade Solutions is seeking an Operations & Administrative Coordinator to act as the operational backbone for Hawaii’s premier shade projects. You’ll support sales, field operations, and leadership, owning site scheduling, vendor relations, and office culture to ensure seamless project flow.

You will manage schedules, coordinate communications, track progress, and help with documentation and reporting while fostering a collaborative, high-performance team environment.

Qualifications

• Experience in scheduling, dispatching, or operations coordination.
• Proficiency with Google Calendar, Microsoft Office, Jobber or Buildertrend.
• High school diploma or equivalent.
• Strong organizational, problem-solving and multi-tasking abilities.
• Professional written and verbal communication skills tailored for client and vendor interactions.

Responsibilities

• Manage the master installation schedule and adjust daily routes and project timelines for maximum field efficiency.
• Coordinate customer communications to confirm site readiness, detail job specifications, and provide real-time updates.
• Track every project from initial entry through final completion, ensuring swift follow-up on repairs or rescheduled work.
• Oversee daily office activities, facilities maintenance, and inventory levels for essential supplies and equipment.
• Support internal teams, sales staff, and executive leadership with accurate documentation, agendas, and project reporting.
• Organize company meetings, team-building events, and holiday celebrations to foster our supportive team culture.

Skills

Scheduling

Dispatching

Operations coordination

Office software

Communication

Organizational skills

Education

High school diploma

Tools

Google Calendar

Microsoft Office

Jobber

Buildertrend

Job description

Signature Shade Solutions is seeking an Operations & Administrative Coordinator to act as the operational backbone for Hawaii’s premier shade projects. You’ll support sales, field operations, and leadership, owning site scheduling, vendor relations, and office culture to ensure seamless project flow.

You will manage schedules, coordinate communications, track progress, and help with documentation and reporting while fostering a collaborative, high-performance team environment.