Ophthalmic Scribe

EyeCare Services Partners (ESP); Town of Florida (NY); On-site; USD 30,000 - 38,000; Full time

Benefits offered by this job

Medical, dental & optical coverage

401K

Short- & long-term disability

Paid holidays & PTO

Paid parking

Job summary

Mid Florida Eye in Mount Dora, FL is seeking an Ophthalmic Scribe to support a dynamic multi-specialty team. You will provide precise documentation of examinations and recommendations while maintaining patient flow and clear communication about appointment status.

Role requires accuracy with ICD-10/CPT coding, comfort with NextGen or similar EHR, and a patient-first approach. Full-time with comprehensive benefits is offered in a team-driven, inclusive environment.

Qualifications

• High School diploma or equivalent required.
• Excellent interpersonal skills and ability to communicate clearly and effectively with patients, staff, managers, and doctors.
• Basic computer literacy required.
• Highly energetic with a positive attitude.
• Must be willing to travel to other offices occasionally to meet the demands of business.
• Must be able to walk and stand for eight hours.
• Must be able to type or write legibly in a dimly lit setting.
• Certified Ophthalmic Assistant (COA) preferred.
• Certified Ophthalmic Scribe (OSC) preferred/Ability to obtain certification within one year of employment.
• Certified Ophthalmic Technician (COT) preferred.
• Two years as medical scribe preferred.
• Knowledge of ophthalmology billing/coding strongly preferred.
• NextGen or applicable EHR experience preferred.

Responsibilities

• Make introductions and establish rapport with patients.
• Initiate patient evaluation and document history and ocular findings accurately.
• Document medical visits and procedures in real time.
• Communicate follow-up care, schedules, and changes to patients.
• Maintain and clean ophthalmic equipment.
• Document and apply correct ICD-10 and CPT codes.
• Navigate NextGen or applicable EHR effectively.
• Complete prescribed refills with proper chart documentation.
• Educate patients on medication administration.
• Monitor and maintain medical refrigerator temperature.
• Assist with inventory of medications and supplies.
• Support maintenance of clinical examination equipment.
• Prepare instruments for sterile processing and arrange repairs when needed.
• Avoid damage by inspecting instruments and arranging replacements.
• Open/close exam lanes following office procedures.
• Follow safety guidelines and maintain professional relations with doctors.
• Handle confidential information appropriately.
• Perform other duties as assigned.

Skills

Interpersonal skills

Clear communication

Basic computer literacy

Energetic

Willing to travel

Able to stand for eight hours

Typing/writing legibly

NextGen/EHR experience

Education

High School diploma or equivalent

Tools

COA preferred

OSC preferred

COT preferred

Job description

Join a team where your skills make a real difference!

Mid Florida Eye is looking for a dedicated, patient-focused Ophthalmic Scribe to support our dynamic multi-specialty team in beautiful Mount Dora, Florida. This role offers excellent hours, no major holidays, a comprehensive benefits package, and a supportive, team-driven environment where your growth is a priority.

Certified Ophthalmic Assistants or Technicians are strongly encouraged to apply.

This is your opportunity to join one of the areas most recognized leaders in ophthalmology and optometry. Mid Florida Eyeis a multi-subspecialty eye care practice composed of fellowship-trained board-certified ophthalmologists in every subspecialty of ophthalmology. Our goal is to provide each patient with the latest in comprehensive eye care in an efficient, patient-friendly private practice environment.

We are committed to customer service and making every interaction extraordinary while inspiring the complete confidence of our patients. Our employees contribute directly to the growth and success of our practices and take pride in being a member of our team. We strongly believe that the way our patients and customers are treated by our employees is as important as the services provided by the doctor.

All of us at Mid Florida Eyeare committed to inclusion and diversity. We believe today more than ever; it isn’t speaking the words, but starts with a culture of service, caring and listening and we would thoroughly enjoy meeting with you and discussing our employment opportunities.

As an Ophthalmic Scribe you will provide accurate documentation and summarization of the examination and recommendations, while maintaining patient flow and communication regarding appointment status.

Responsibilities

• Make introductions and establish rapport with patients
• Initiate patient evaluation, documenting the chief complaint, history of present illness, review of systems, and all pertinent ocular findings accurately and in accordance with compliance guidelines
• Accurately and thoroughly document medical visits and procedures as they are being performed by the physician, and other procedures
• Communicates with patients regarding follow-up care, surgeries, procedures, changes in schedule, signs and symptoms, surgery schedules
• Maintains and cleans all ophthalmic equipment being used
• Ability to document and apply correct ICD-10 and CPT Codes
• Able to manage multiple projects simultaneously, with strong attention to detail.
• Effectively navigate NextGen software or applicable EHR
• Complete requests for prescription refills as authorized by physician, with full documentation in patient chart
• Educate patients regarding administration of medications
• Check temperature of medical refrigerator daily
• Maintain and conduct inventory of medications and supplies
• Assist with maintenance of clinical examination equipment
• Clean surgical instruments in preparation for sterile processing
• Inspect instruments periodically for damage, send for repair, and request a replacement, as necessary
• Open and close exam lanes daily, ensuring equipment is wiped down in an appropriate manner and as per office procedures, battery powered instruments are seated properly in re-charge wells, slit lamps and projectors are switched off under covers
• Follow all safety procedures as per guidelines
• Prioritize building and maintaining a positive relationship with doctors and clinical colleagues
• Executes duties of position in a professional and courteous manner
• Handles sensitive information in a confidential manner
• Perform other tasks and duties as assigned

Qualifications

• High School diploma or equivalent required.
• Excellent interpersonal skills and ability to communicate clearly and effectively with patients, staff, managers, and doctors.
• Basic computer literacy required.
• Highly energetic with a positive attitude.
• Must be willing to travel to other offices occasionally to meet the demands of business.
• Must be able to walk and stand for eight hours.
• Must be able to type or write legibly in a dimly lit setting.
• Certified Ophthalmic Assistant (COA) preferred
• Certified Ophthalmic Scribe (OSC) preferred/Ability to obtain certification within one year of employment
• Certified Ophthalmic Technician (COT) preferred
• Two years as medical scribe preferred
• Knowledge of ophthalmology billing/coding strongly preferred
• NextGen or applicable EHR experience preferred

In Turn We Will Provide

• Benefits to full-time team members that include comprehensive medical, dental and optical coverage, 401K and short- and long-term disability
• Paid holidays and generous paid time off
• Paid parking where applicable
• Team oriented working environment where you are heard and respected