Operations & Workforce Coordinator

Westphal and Company, Inc.; Madison (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

Westphal & Co. Inc. in Madison, WI, is seeking an organized Operations Administrator to support key functions across the organization.

You will coordinate union electrician hiring, assist with payroll communications, and support warehouse operations while helping project teams plan labor needs using our labor management system. The ideal candidate is software-savvy and thrives in a fast-paced environment with shifting priorities, strong communication, and high accuracy across multiple

Qualifications

• Associate's or Bachelor's degree in Business Administration, Operations, Human Resources, or related field preferred; equivalent experience considered.
• Previous experience in administrative, operations, workforce coordination, payroll support, construction, or similar role preferred.
• Experience in fast-paced environments with competing priorities.
• Strong computer and software skills with ability to learn new systems quickly.
• Experience with workforce management, labor management, ERP, scheduling, or similar software is preferred.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Teams.
• Strong attention to detail and ability to maintain accuracy with high volume.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Flexible and adaptable to changing priorities.
• Ability to work independently and collaboratively with cross-functional teams.

Responsibilities

• Support union hiring process for electricians, coordinating needs and maintaining records.
• Assist with payroll-related communications by gathering, organizing, and communicating information across employees and payroll team.
• Support daily operations at warehouse location, coordinating requests and handling administrative needs.
• Use labor management system to review project labor needs and provide visibility into staffing.
• Work with project managers to understand labor demands and assist with workforce planning.
• Maintain accurate records and data within various software systems.
• Prepare updates for team members to ensure timely follow-up and alignment.
• Prioritize and manage multiple tasks while adapting to changing business needs.
• Build relationships across levels of the organization and communicate professionally.
• Provide general administrative and operational support as needed.

Skills

Communication skills

Time management

Organization

Independent work

Cross-functional collaboration

Education

Associate's or Bachelor's degree in Business Administration/Operations/HR

Tools

Excel

Outlook

Teams

ERP systems

Job description

Westphal & Co. Inc. in Madison, WI, is seeking an organized Operations Administrator to support key functions across the organization.

You will coordinate union electrician hiring, assist with payroll communications, and support warehouse operations while helping project teams plan labor needs using our labor management system. The ideal candidate is software-savvy and thrives in a fast-paced environment with shifting priorities, strong communication, and high accuracy across multiple