Operations Support Specialist

CalPortland; Santa Maria (CA); On-site; USD 57,000 - 67,000; Full time

Benefits offered by this job

Health insurance

Retirement program

Employee assistance program

Job summary

CalPortland is looking for an Operations Support Specialist in Santa Maria, California. In this role, you will facilitate administrative processes related to purchasing and invoice reconciliations, while supporting the operations team and managing administrative tasks.

The position requires strong organizational skills, experience in supply chain functions, and proficiency in Microsoft Office. A competitive benefits package including health and welfare plans is available.

Qualifications

• Previous experience in a purchasing, materials or supply-chain function.
• Ability to work independently and as part of a team.
• Dependable and willingness to learn new things.

Responsibilities

• Create work orders, requisitions and execute purchases per guidelines.
• Process all invoices, prepare reconciliations, including vendor statements.
• Monitor the movement of fuel and raw materials.

Skills

Customer service

Organizational skills

Time management

Analytical skills

Problem-solving

Microsoft Office Suite

Education

High school diploma/GED

3-5 years related work experience

Tools

SAP

Job description

Job Summary

The Operations Support Specialist will facilitate administrative processes for the creation of requisitions, work orders, statements, and invoice reconciliations around materials, equipment, and services purchases. This position is also responsible for issue resolution and monthly reporting.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Compensation

$57,000 - $67,000 DOE

Responsibilities

• Create work orders, requisitions and execute purchases per established corporate and contract guidelines
• Expedite orders as necessary, including any problem-solving and escalation where appropriate
• Process all invoices, prepare reconciliations, including vendor statements
• Support miscellaneous administrative activities and needs at the plant level
• Monitor the movement of fuel and raw materials
• Resolve invoice issues with suppliers and implement appropriate root cause corrections
• Understand and utilize SAP reports
• Participate in special assignments as requested by the Director of Purchasing, including established conference calls
• Maintain an accurate, up-to-date record-keeping system of transactions - both electronic and hard copies
• Order materials, components, and equipment from approved vendor lists as required
• Support miscellaneous administrative activities for plants such as payroll input, attendance reports, vacation tracking, inventory discrepancies, preparing reports (incidents/workers compensation)
• Assist Managers with planning on-site events and meetings
• Document management of purchasing related records
• Assist the operations team in trainings and meetings as needed
• Run a mail route weekly to various plants - deliver checks and pick up tickets
• Assist with ad hoc reporting and analysis

Education

High school diploma/GED and/or 3-5 years related work experience

Requirements/Qualifications

• Previous experience in a purchasing, materials or supply-chain function
• Experience managing a heavy workload and multi-tasking through a diverse list of customer needs
• Ability to work independently and as part of a team
• Excellent customer service, communication, organizational and time management skills
• Dependable and willingness to learn new things
• High degree of accuracy and sense of urgency
• Strong analytical and problem-solving skills
• Flexible and adaptable to rapidly changing priorities
• Proficient in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
• Shifts may vary; overtime work as needed

Preferred

• Familiar with ERP system – knowledge of SAP a plus
• Construction materials industry experience

Conditions of Employment

Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.