Human Resources Administrator

CalPortland; Nevada (IA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health, dental, vision plans

Life insurance

Disability coverage

Employee assistance program

Retirement program

Job summary

CalPortland is seeking an HR Support Specialist to perform a variety of human resources duties under general supervision. You will coordinate with departments, vendors, managers, and employees to ensure smooth day-to-day HR operations across regional offices and plants.

The role involves administering pre-employment processes, new hire orientations, I-9 and E-Verify, and maintaining personnel and driver qualification files in a compliant manner.

Qualifications

• Knowledge of state and federal employment laws (FLSA, Title VII, EEO)
• Experience with personnel records and filing
• Office environment procedures and practices
• Strong interpersonal and communication abilities
• Excellent organizational skills and multitasking capability
• High level of confidentiality and ethics

Responsibilities

• Administer pre-employment process, order background checks, coordinate physicals and orientations
• Conduct new hire orientation and process paperwork into Payroll/SAP data entry
• Recruit hourly positions for ready mix concrete and aggregates operations
• Create and maintain personnel files, Driver Qualification Files (DQF), and medical files; purge termination files
• Process new hires through E-Verify and maintain I-9 forms
• Assist with job fairs and plant events; support managers with employee meetings and disciplinary actions
• Maintain DOT-related driver files and annual MVRs; coordinate with clinics and MROs
• Support internal communications from regional office to plant locations
• Respond to unemployment claims and vendor invoices; ensure timely processing
• Continuously improve HR administrative processes and postings

Skills

Interpersonal skills

Oral & written communication

Multitasking & time management

Organizational skills

Confidentiality & ethics

Education

Bachelor’s Degree in HR/Business/Related field

Tools

HRIS

Payroll systems

Job description

Under general supervision, performs a variety of human resources support activities. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Responsibilities

• Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
• Conduct new hire orientation and process all required paperwork toPayroll for SAP data entry
• Responsible for recruitment of hourly positions for ready mix concrete operations and aggregates operations
• Create and maintain personnel, Driver Qualification Files (DQF), and medical files; purge termination files according to retention periods
• Process new hires through E-Verify online portal and maintain I-9 Forms
• Process new hires in regional new hire reporting site
• Expedite post-accident drug screen testing results to managers in a timely fashion
• Maintain DQF files and for all commercial drivers and DOT regulated Employees, including; Annual MVR processing and medical certifications
• Maintain relationships with contracted industrial clinics and MRO
• Assist with job fairs and plant-related events, as necessary
• Assist Managers as necessary with employee meetings/disciplinary actions
• Continuously improve administrative systems and processes, consistent with internal policies and procedures
• Conduct annual audits of personnel and DQF files, I-9 forms, and other various processes
• Prepare and maintain employee communications for the Regional office and plant locations
• Answer incoming calls to the HR line and direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
• Order and maintain annual labor law posters for the Regional office and plant locations
• Respond to unemployment claims, when necessary
• Process vendor invoices to ensure they are accurate, processed, and paid in a timely fashion
• Provide quality service to both internal and external customers

Education

Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred

Requirements/Qualifications

• Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO and leave laws
• Methods and techniques for personnel record keeping and filing
• Knowledge of practices and procedures in an office environment
• Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
• Strong oral and written communications skills
• Ability to multitask, prioritize and manage time efficiently; strong organizational skills
• Highly confidential and ethical

Preferred:

• Related experience in construction/building materials
• Knowledge of Department of Transportation (DOT) regulations and requirements for DOT regulated personnel
• HRIS experience

Conditions of Employment

Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.