Human Resources Administrator

CalPortland; Las Vegas (NV); On-site; USD 49,000 - 64,000; Full time

Job summary

CalPortland is seeking an HR support professional to assist with day-to-day human resources activities under supervision. The role coordinates with managers, employees, and vendors to ensure efficient HR operations across processes.

The candidate should have a Bachelor’s degree in a related field and knowledge of state and federal employment laws, with experience in personnel records, onboarding, I-9, and E-Verify. Regional office and plant coordination is involved.

Qualifications

• Bachelor’s degree in HR or related field required; knowledge of state and federal employment laws preferred.
• Experience with onboarding, I-9, E-Verify, and background checks is desirable.
• Ability to maintain confidential information and work with multiple stakeholders.

Responsibilities

• Administer pre-employment processes including background checks, orientations, and payroll data entry.
• Coordinate with departments, managers, employees, and vendors to support HR day-to-day functions.
• Process I-9 forms and E-Verify; maintain personnel and driver qualification files.
• Assist with audits, employee communications, and HR records management.

Skills

Interpersonal skills

Oral and written communication

Multitasking

Organizational skills

Customer service

Education

Bachelor’s Degree in Human Resources Management

Tools

HRIS

Job description

Under general supervision, performs a variety of human resources support activities. Coordinates with other departments, units, managers, employees, and vendors to ensure the efficient operations of the Human Resources day-to-day functions.

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from.

Responsibilities

• Administer the pre-employment hiring process, order background reports, coordinate physicals, drug screens, and orientations
• Conduct new hire orientation and process all required paperwork toPayroll for SAP data entry
• Responsible for recruitment of hourly positions for ready mix concrete operations and aggregates operations
• Create and maintain personnel, Driver Qualification Files (DQF), and medical files; purge termination files according to retention periods
• Process new hires through E-Verify online portal and maintain I-9 Forms
• Process new hires in regional new hire reporting site
• Expedite post-accident drug screen testing results to managers in a timely fashion
• Maintain DQF files and for all commercial drivers and DOT regulated Employees, including; Annual MVR processing and medical certifications
• Maintain relationships with contracted industrial clinics and MRO
• Assist with job fairs and plant-related events, as necessary
• Assist Managers as necessary with employee meetings/disciplinary actions
• Continuously improve administrative systems and processes, consistent with internal policies and procedures
• Conduct annual audits of personnel and DQF files, I-9 forms, and other various processes
• Prepare and maintain employee communications for the Regional office and plant locations
• Answer incoming calls to the HR line and direct to the appropriate department (Benefits, Payroll, WC, Safety, etc.)
• Order and maintain annual labor law posters for the Regional office and plant locations
• Respond to unemployment claims, when necessary
• Process vendor invoices to ensure they are accurate, processed, and paid in a timely fashion
• Provide quality service to both internal and external customers

Education

Bachelor’s Degree in Human Resources Management, Business Administration, Labor Industrial Relations, Public Administration, Social Science or a closely related field preferred

Requirements/Qualifications

• Basic knowledge of state and federal law including but not limited to Fair Labor Standards Act, Title VII, EEO and leave laws
• Methods and techniques for personnel record keeping and filing
• Knowledge of practices and procedures in an office environment
• Interpersonal skills, tact, patience, and courtesy; ability to build professional relationships with others
• Strong oral and written communications skills
• Ability to multitask, prioritize and manage time efficiently; strong organizational skills
• Highly confidential and ethical

Preferred:

• Related experience in construction/building materials
• Knowledge of Department of Transportation (DOT) regulations and requirements for DOT regulated personnel
• HRIS experience

Conditions of Employment

Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.