Operations Support Specialist

WOTM - Partners Professional; Phoenix (AZ); Remote; USD 35,000 - 50,000; Full time

Job summary

A leading company in professional placements is seeking an individual to coordinate and manage vehicle documentation, ensuring accuracy in title transfers and registrations. The role requires a high school diploma, administrative experience, and proficiency with Microsoft Office. Strong organizational and communication skills are essential for success in a fast-paced environment.

Qualifications

• 1+ year of administrative or operations experience preferred.
• Experience in vehicle registration or title processing an advantage.
• Comfortable in a fast-paced and deadline-driven setting.

Responsibilities

• Coordinate and manage vehicle documentation, title transfers, registrations, and renewals.
• Work with internal teams and external partners to ensure timely processing of paperwork.
• Monitor vehicle logistics and provide remote support.

Skills

Attention to detail

Organizational skills

Communication skills

Ability to work independently

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office

Google Workspace

Job description

Coordinate and manage vehicle documentation, including title transfers, registrations, and renewals.

Work with internal teams and external partners (e.g., dealerships, DMVs) to ensure timely and accurate processing of all vehicle-related paperwork.

Monitor vehicle logistics and status updates to ensure operational efficiency.

Provide remote support to field personnel regarding vehicle inventory, policies, and documentation.

Maintain accurate records in compliance with company and regulatory requirements.

Respond to inquiries and resolve issues related to vehicle operations.

Identify process improvements to enhance operational workflows.

Qualifications :

High school diploma or equivalent required; associate degree or higher preferred.

1+ year of administrative, operations, or vehicle registration / title experience preferred.

Strong attention to detail with excellent organizational skills.

Proficient with Microsoft Office and Google Workspace tools.

Excellent written and verbal communication skills.

Ability to work independently in a remote environment.

Comfortable with a fast-paced, deadline-driven setting.

Company Description

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.

Company Description

Our Professional Division works with clients as a stakeholder in their hiring strategy and process. We facilitate a solid match for our employees and clients, examining the experience and team dynamics required for a great match. Our professional team was handpicked from 25 years of recruiting and staffing experience to build our Professional team to be the best in the industry. We focus on professional placements in your Executive Placement, Accounting & Finance, Human Resources, and Administrative Support areas. We place candidates leveraging direct hire, contract-to-hire, contingent, and “Smart Hire” modalities.