Operations Support Specialist

Tennessee Board of Regents (TBR); Nashville (TN); Hybrid; USD 45,000 - 60,000; Full time

Job summary

The Operations Support Specialist role at a leading educational institution involves planning and executing key events while supporting operational functions. This position ensures efficient internal operations and impactful external engagement, with opportunities for remote work within Tennessee.

Qualifications

• Bachelor’s degree or equivalent experience.

Responsibilities

• Support project management, procurement, and event staffing.
• Coordinate logistics for in-person and virtual events.
• Manage execution for major events.

Skills

Communication

Organizational

Time Management

Education

Bachelor’s degree

Job description

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Position Details

• Title: Operations Support Specialist
• Employee Classification: Executive/Admin & Managerial
• Institution: System Office
• Department: External Affairs
• Campus Location: Tennessee Board of Regents System Office

Job Summary

The Operations Support Specialist - Workforce Development is responsible for planning, coordinating, and executing key events and supporting operational functions within the Department of Government and Public Relations. Reporting administratively to the Manager of Marketing Operations, this role ensures efficient internal operations and impactful external engagement.

The position supports daily project management and procurement activities, including logistical planning and execution of high-profile events such as the SOAR Awards, board meetings, TBR Days on the Hill, and statewide workforce development events. It ensures all events are well-organized, align with TBR branding, and provide a seamless experience for stakeholders.

This role may offer remote work within Tennessee with periodic visits to the Nashville office, and potential travel to TBR colleges.

Job Duties

1. Administrative and Operational Support (50%): Support project management, procurement, event materials, and staffing for meetings.
2. Logistics Support (25%): Coordinate venue, catering, AV, travel, registration, signage, and day-of event logistics for in-person and virtual events.
3. Event Support (15%): Manage logistics and execution for major events, ensuring alignment with strategic goals.
4. Brand Alignment and Communication (5%): Collaborate on messaging, materials, and promotional content to maintain brand standards.
5. Other Responsibilities (5%): Perform additional duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent experience

Preferred Qualifications

• Experience in event planning and project management
• Experience in higher education or community colleges

Knowledge, Skills, and Abilities

• Strong communication, organizational, and time management skills
• Ability to handle confidential information discreetly
• Willingness to travel within Tennessee for events

Physical Demands / Working Conditions

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Other

Industries

• Higher Education