Operations Support Rep III

ADP; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

PTO

401K with company match

Life insurance

EAP

Job summary

AMECO is seeking a highly organized Operations Support Rep III in Houston, TX to manage invoicing, payment processing, and project records, including rental equipment administration and documentation control.

The ideal candidate will have strong analytical, organizational, and communication skills, capable of prioritizing multiple tasks in a fast-paced environment, and will serve as a liaison between operations, accounting, vendors, and project teams to ensure financial accuracy and efficient

Qualifications

• Six to eight years of experience in project support, operations support, contract administration, or related admin functions.
• Experience managing complex processes with minimal supervision.
• Strong analytical and problem-solving skills.
• Effective communication with management, coworkers, clients, vendors.
• Advanced knowledge of business operations and financial processes.
• Strong organizational and time-management skills with attention to detail.
• Ability to handle confidential information professionally.
• Ability to learn applicable statutes and guidelines.
• Ability to meet deadlines and work efficiently.
• Advanced proficiency with Microsoft Office, especially Excel, Word, Outlook.

Responsibilities

• Process vouchering, invoicing, and payment activities in accordance with procedures.
• Review, analyze, and validate invoices, purchase orders, and supporting documentation for accuracy and compliance.
• Manage and maintain project flat files, billing documentation, and other critical project records.
• Monitor third-party rental equipment utilization and coordinate charge-discontinuation when removed from service.
• Investigate, reconcile, and resolve billing discrepancies and documentation exceptions.
• Maintain centralized records for POs, invoices, contracts, and project documentation.
• Support contract administration activities, document management, retention, and reporting requirements.
• Develop and maintain tracking tools, reports, and workflows supporting invoicing, equipment rentals, and project support.
• Coordinate with operations, accounting, procurement, vendors, and project teams for alignment of records.
• Identify and recommend process improvements to enhance efficiency and cost management.
• Serve as SME for assigned operational support processes and systems.
• Organize and prioritize multiple assignments to meet deadlines.
• Maintain compliance with policies and HSE requirements.
• Perform other duties as assigned.

Skills

Analytical thinking

Organizational skills

Communication

Multitasking

Attention to detail

Discretion with confidential info

Problem solving

Education

Bachelor's degree in Business Administration/Accounting/Finance/PM or related field

Tools

Microsoft Office Suite (Excel, Word, Outlook)

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Support Rep III

Full Time AMECO Salaried Houston, TX, US

6 days ago Requisition ID: 1397

Salary Range: $60,000.00 To $80,000.00 Annually

AMECO is seeking a highly organized and detail-oriented Operations Support professional to provide critical administrative and operational support for project activities. This position is responsible for managing invoicing and payment processes, maintaining project records and documentation, supporting rental equipment administration, and ensuring the accuracy and accessibility of project-related information.

The ideal candidate will possess strong analytical, organizational, and communication skills with the ability to manage multiple priorities in a fast-paced environment. This role serves as a key liaison between operations, accounting, vendors, and project teams to support financial accuracy, operational efficiency, and effective project execution.

Key Responsibilities:

• Process vouchering, invoicing, and payment activities in accordance with company procedures and customer requirements.
• Review, analyze, and validate invoices, purchase orders, and supporting documentation to ensure accuracy and compliance.
• Manage and maintain project flat files, billing documentation, and other critical project records.
• Monitor third-party rental equipment utilization and coordinate activities to ensure rental charges are discontinued promptly when equipment is removed from service.
• Investigate, reconcile, and resolve billing discrepancies, payment issues, and documentation exceptions.
• Maintain and update centralized records for purchase orders, invoices, contracts, and project documentation, ensuring information is accurate and readily accessible.
• Support overall contract administration activities, including document management, record retention, compliance support, and reporting requirements.
• Develop and maintain tracking tools, reports, and workflows supporting invoicing, equipment rentals, and project support activities.
• Coordinate activities with operations, accounting, procurement, vendors, and project teams to ensure alignment of project documentation and financial records.
• Identify and recommend process improvements that enhance operational efficiency, financial accuracy, and cost management.
• Serve as a subject matter expert for assigned operational support processes and systems.
• Organize and prioritize multiple assignments while meeting deadlines and service expectations.
• Maintain compliance with all applicable policies, procedures, and company standards.
• Adhere to and support AMECO's Health, Safety & Environmental (HSE) and Sustainability Policies.
• Perform all other duties as assigned.

Education Requirements: Accredited four (4) year degree or global equivalent in Business Administration, Accounting, Finance, Project Management, or related field and six (6) years of related experience

Equivalent combinations of education and relevant experience may be considered.

Minimum Qualifications:

• Minimum of six to eight years of experience in project support, operations support, contract administration, accounts payable, invoicing, accounting support, or related administrative functions.
• Demonstrated experience managing complex operational, financial, administrative, or project support processes with minimal supervision.
• Strong analytical and problem-solving skills with the ability to independently evaluate information and recommend solutions.
• Ability to communicate effectively with management, coworkers, clients, vendors, contractors, and visitors.
• Advanced knowledge of business operations, financial processes, and administrative controls.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Ability to learn and apply applicable local, state/province, and federal/national statutes and guidelines.
• Ability to attend to detail and work in a time-conscious and time-effective manner.
• Advanced proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and reporting tools.

Certifications, Licenses, Registration: No specific certifications required. Contract management or project administration certifications are a plus.

Supervisory Responsibilities: This position has no direct supervisory responsibilities.

Physical Demands/Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to sit, use a computer, and perform data entry.
• Regular use of office equipment including computers, telephones, and printers.
• Must possess visual acuity sufficient to review detailed financial and contractual documents.
• Occasional lifting and carrying of files or office materials up to 20 pounds.
• May occasionally visit project sites or operational facilities as required.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Generally favorable indoor office workspace, and/or;
• Role involves working alone and collaborating as part of a team. Often required to work at a fast pace to meet deadlines, thus some stress may occur.
• Occasionally the performance of this position will require exposure to production/manufacturing areas, which may result in being near moving mechanical parts or being exposed to fumes or airborne particles. These respective areas will require the use of personal protective equipment, such as safety glasses, hearing protection or hard hats. The noise level in the production/manufacturing areas is usually loud.

Travel Requirements: Limited travel may be required for project support, business meetings, training, or site visits. Occasional after-hours support may be required based on operational needs.

What we provide:

In return, we invest in our associates through career development, continued training, advancement opportunities, job stability and a competitive compensation and benefit package including:

• Base Salary and monthly commission based on individual sales performance, ensuring high achievers have unlimited earning power.
• Employee Development
• Medical: PPO & HDP + HSA or FSA
• Vision
• 8 Paid Holidays
• PTO
• 401K Plan w/ 4% company match
• Company Paid Life & STD & LTD
• Employee Assistance Program (EAP)

Who are we: AMECO is a full-service, global supplier of vehicles, construction equipment, tools, support services, and asset management solutions across multiple industries and government agencies. At AMECO, expertise is the commitment to provide the highest levels of knowledge and experience in all areas of the business, utilizing the company’s resources to provide the expertise Clients need.

We have a proven track record of delivering increased productivity, cost reduction, schedule certainty, and performance reliability on project sites and in operating facilities throughout North America. AMECO delivers expertise in managing significant work scopes related to construction indirect products and services for capital construction project owners, contractors, and government, as well as ongoing plant operation support with an emphasis on oil, gas, chemicals, mining, power, pharmaceutical/ biotech, general manufacturing, and infrastructure end markets.