Operations Support Associate

Coloplast; Arlington (TX); On-site; USD 55,000 - 70,000; Full time

Job summary

Kerecis is seeking an Operations Support Associate to support staff at the corporate office with projects and administrative tasks. You will create and distribute reports, manage data, and collaborate with the sales team to organize educational events. The role requires strong organization, good communication, and discretion.

The position reports to the Medical Affairs Operations Manager and involves travel for events. You will primarily work at the corporate office with occasional field support.

Qualifications

• Associate or bachelor's degree.
• 3+ years of relevant experience.
• Strong organizational skills reflecting on ability to perform and prioritize multiple tasks.
• Excellent business communication skills, verbal and written.
• Strong interpersonal skills.
• High level of discretion pertaining to confidential information.
• Ability to turn data into graphs.
• Fluency in Microsoft Office Suite.
• Fluent in English with excellent writing skills.

Responsibilities

• Assist staff with various projects and administrative tasks.
• Schedule meetings and maintain data.
• Create and distribute reports for stakeholders.
• Liaise with the sales team and managers to organize educational and training events.
• Manage budgets and contracts.
• Travel to support events and work at the corporate office as needed.
• Prepare minutes and distribute meeting notes.
• Ensure compliance with company policies and ethics standards.

Skills

Organizational skills

Business communication

Interpersonal skills

Data visualization

Microsoft Office

Written English

Education

Associate or bachelor’s degree

Tools

Microsoft Office Suite

Job description

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The Operations Support Associate is responsible for assisting staff located in a Kerecis office with various projects and administrative tasks. Responsibilities include conducting and managing projects, corresponding with key stakeholders, scheduling meetings, maintaining data, creating and distributing reports. Additional responsibilities include liaising with the sales team and other managers to organize educational and training events. The Support Associate also manages budgets and contracts.

The Operations Support Associate works primarily in the corporate office with some travel and reports to the Medical Affairs Operations Manager.

Major Areas of Accountability

• Facilitate educational events for physicians and training events
• Run performance reports after training and educational events
• Book venues, create invitation cards for events, collect sign-in sheets from events
• Assemble and review presentations, reports and documents
• Assist with report creation for leadership meetings
• Record, type and distribute meeting minutes
• Read and analyze incoming memos, submissions and reports to determine significance and plan distribution
• Track costs to ensure adherence to department budgets
• Submit payment requests and follow up on timely payments
• Enter and maintain data
• Perform general administrative duties, such as sorting incoming correspondence and ordering supplies
• Kerecis employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.
• Other job duties as assigned

Basic Qualifications

• Associate or bachelor's degree
• 3+ years of relevant experience
• Strong organizational skills reflecting on ability to perform and prioritize multiple tasks
• Excellent business communication skills, verbal and written
• Strong interpersonal skills
• High level of discretion pertaining to confidential information
• Ability to turn data into graphs
• Fluency in Microsoft Office Suite
• Fluent in English with excellent writing skills

Preferred Qualifications

• Experience in Medical Affairs preferred
• Experience interacting with medical doctors preferred

Kerecis is an Equal Opportunity Employer.