Operations Support & Administration Specialist

McCollister's Transportation.; Village of Menands (NY); On-site; USD 27,000 - 29,000; Full time

Job summary

McCollister's Transportation in Menands, NY is seeking an Operations Administrative Assistant to provide administrative and operational support for day-to-day functions. You will coordinate schedules, maintain records, support internal communications, and assist management and staff to stay organized and productive.

The ideal candidate has a high school diploma or equivalent (associate or bachelor's preferred), 1–3 years of experience in admin/office roles, and strong organizational and

Qualifications

• 1–3 years of administrative, office, operations, or customer service experience preferred.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, Google Workspace, or similar productivity tools.

Responsibilities

• Provide daily administrative support to the operations team and management.
• Coordinate calendars, meetings, appointments, and schedules.
• Prepare, organize, and maintain reports, documents, spreadsheets, and records.
• Process invoices, purchase orders, expense reports, and other administrative paperwork.
• Assist with data entry and maintain accurate information in company systems and databases.
• Monitor office supplies, equipment, and operational needs and coordinate replenishment when necessary.
• Communicate with employees, customers, vendors, and other business partners in a professional manner.
• Assist with coordinating projects, deadlines, meetings, and operational activities.
• Track and follow up on outstanding tasks, requests, and documentation.
• Support onboarding and administrative processes for new employees.
• Help identify and resolve routine operational and administrative issues.
• Maintain confidentiality of company, employee, and customer information.
• Assist with special projects and other duties as assigned by management.

Skills

Organizational skills

Time management

Communication skills

Computer literacy

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

Job description

McCollister's Transportation in Menands, NY is seeking an Operations Administrative Assistant to provide administrative and operational support for day-to-day functions. You will coordinate schedules, maintain records, support internal communications, and assist management and staff to stay organized and productive.

The ideal candidate has a high school diploma or equivalent (associate or bachelor's preferred), 1–3 years of experience in admin/office roles, and strong organizational and