Operations Supervisor, Supply Chain Management

Mayo Career Site UK; Rochester (MN); On-site; USD 90,000 - 120,000; Full time

Job summary

Mayo Clinic is seeking a senior role within its Supply Chain Management and Finance departments to manage workflows and coordinate work assignments across multiple sites. The role involves addressing resource needs, participating in multi-disciplinary projects, and ensuring compliant procurement and payment processes.

The position emphasizes collaboration with internal and external stakeholders, including vendors, and aims to improve overall financial and operational performance across Mayo

Responsibilities

• Oversees recruitment, selection, performance appraisals, and staff development.
• Manages scheduling, timekeeping, payroll, and staff/resource issues.
• Leads projects and work groups in SCM and related areas.
• Collaborates with Mayo Clinic, MCHS, suppliers, and site personnel regarding procurement, payment, reimbursement processes, policies, contracting strategies, vendor/supplier management negotiations and/or account management.
• Drives initiatives to improve financial and operational performance across Mayo Clinic and MCHS sites.

Job description

Manages the overall workflows and work assignment coordination. Responsible for all personnel-related issues, including recruitment/selection, performance appraisals, feedback, staff development and growth, scheduling, timekeeping, payroll, and staff/resource issues. Identifies and addresses resource requirements related to workflows. Recommends, leads, and participates on a variety of operational, technology and/or multi-disciplinary projects and work groups within Supply Chain Management and related areas. Collaborates with internal and external suppliers of information and services in managing the effectiveness of the overall work processes across Mayo Clinic. Consults and collaborates with Mayo Clinic, MCHS and site personnel regarding procurement, payment, reimbursement processes, policies, contracting strategies, vendor/supplier management negotiations and/or account management. Initiates, develops, facilitates and implements solutions to improve financial and operational performance (e.g. billing, accounting, P2P activities and processes) across Mayo Clinic and MCHS sites. Facilitates, organizes and participates with institutional and departmental task forces to address some Supply Chain Management issues, Procure to Pay and Master Data Management issues, enhance Mayo Clinic policies, improve operational processes, and enhance the unit's ability to respond to vendor, procurement, accounts payable, employee reimbursement and policy issues. Serves as an institutional resource regarding Supply Chain Management policies, account coding, processing issues, and systems issues. Coordinates and oversees any outsource company activities and relationships. Conducts research and analysis, benchmarking, and audits to ensure reasonableness and accuracy of information along with identifying and implementing best practices and improvements. Facilitates change management and promotes diversity. Manages the process of procuring supplies, equipment, services and inventory within their team while ensuring compliance with Mayo policies including spend authorization thresholds. Develops, implements, and maintains programs and tools for financial reporting; the interpretation and implementation of administrative, accounting, finance, and travel rules, policies and regulations. Contributes significantly to supply chain integration, which includes activities to establish and enhance financial performance and operational processes associated Supply Chain Management (SCM). Commits significant institutional dollars in the procurement of equipment, services, supplies and inventory through direct involvement with specific departments. Makes purchasing decisions, analyzing purchasing data and identifying expense management initiatives, while helping to preserve Mayo's Standard of Ethics and minimizing the financial and legal risks for Mayo. Represents Mayo Clinic, Supply Chain Management, and Finance Department interests at industry conferences.