Operations Specialist - Trust

The-Forge-Companies; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

The Forge Companies in Atlanta, GA seeks an Operations Specialist I - Trust to support Trust Administration and the Operations Manager in daily account management. The role requires initiative, multitasking and strong communication to manage trust accounts and maintain records.

Responsibilities include account paperwork processing, daily cash handling, deposits and disbursements, and internal controls to meet regulatory requirements.

Qualifications

• Bachelor’s degree in a business, finance or related field, or equivalent work experience.
• 2 years of trust, investment, banking operations experience.
• Strong attention to detail and excellent organizational skills.
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Strong organizational skills and diligence.
• Positive outlook and adaptability to change.
• Ability to communicate findings to management effectively.
• Be a positive influence on coworkers.
• Be creative, energetic, and proactive to support the mission.

Responsibilities

• Receive, review and process new/existing client account paperwork.
• Ensure client records are updated accurately and timely.
• Perform asset control and vault custodial duties; assist with vault audits.
• Balance daily cash registers and ensure trust settlement reconciliation.
• Process deposits and disbursements through AddVantage.
• Maintain internal controls and meet audit/regulatory requirements.
• Conduct general administrative duties and maintain customer records.
• Assist Operations Manager with special projects.
• Collaborate with Operations to provide backup as needed.
• Perform other duties as assigned.

Skills

Bachelor's degree

Trust Operations

Detail oriented

Communication

Organizational skills

Adaptability

MS Office

Education

Bachelor’s degree in business/finance or related field

Equivalent work experience

Tools

Microsoft Office

AddVantage

Job description

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The Operations Specialist I - Trust will provide support to Trust Administration and the Operations Manager in the daily administration and management of our trust accounts. The Operations Specialist I - Trust should have the skills and knowledge to support these types of accounts. The Operations Specialist I - Trust also needs to be initiative-taking with the ability to manage multiple tasks concurrently under a time sensitive delivery schedule, purposeful, detailed, and have exceptional communication and people skills.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Account Opening: receive, review and process new/existing client account paperwork.
• Account Maintenance: ensure all client records are updated accurately and timely.
• Asset Control/Vault custodial duties: Asset maintenance, reconciliation, securing/removing tangible assets, assist with vault audits
• Process the trust daily cash registers. Resolve any out of balance conditions created by a credit to or remittance from an account within the Trust Platform. Function as the primary liaison for the daily cash balancing and ensure that the daily Trust Settlement reconciliation is performed.
• Processes account deposits and disbursements through AddVantage.
• Maintain internal controls and meet audit and regulatory requirements.
• Perform general administrative duties such as mailing, correspondence and maintaining customer records.
• Assist Operations Manager with special projects, as needed.
• Work with other areas of Operations to provide back-up or assistance when needed.
• Other duties as assigned.

Required Skills/Abilities

• Bachelor’s degree in a business, finance or related field, or equivalent work experience
• 2 years of trust, investment, banking operations experience.
• Strong attention to detail and excellent organizational skills
• Proficient skills with Microsoft Office Suite.
• Excellent communication skills, both written and verbal.
• Strong organizational skills and diligence.
• Positive outlook and adapts easily to a constantly changing environment.
• Ability to communicate thoughts and findings to management effectively and efficiently.
• Be a positive influence on co-workers.
• Be creative, enthusiastic, and energetic to impact our mission.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Travel Requirements

• Less than 5% of the time, but occasional travel is necessary.