Operations Specialist (Data Clerk)

Oak Point Partners; Illinois; On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Health and dental insurance

Disability and life insurance

401(k) with company match

Paid time off

Job summary

Oak Point Partners is seeking an experienced Administrative Operations Specialist to support our operations and finance groups in a dynamic in-office setting in Illinois.

You will organize data, manage records, and perform data entry and research tasks while maintaining confidentiality and ensuring accuracy. The role offers training and development within a performance-driven culture at Oak Point Partners.

Qualifications

• 1-3 years’ work experience, preferably in administration, bookkeeping or data input and analysis.
• Strong attention to detail and ability to keep information organized.
• Excellent written and verbal communication skills.
• Ability to learn new skills and adapt in a fast-moving office environment.

Responsibilities

• Organize and map incoming data to ensure consistency and accuracy.
• Track and follow up on public records and data requests to ensure timely responses.
• Retrieve downloadable data according to schedules and maintain up-to-date registers.
• Data entry and administrative tasks to support operations and finance groups.
• Protect confidentiality of organization information.
• Prepare reports and present information to stakeholders as needed.

Skills

Detail-oriented

Written and verbal communication

Critical thinking

Problem solving

Presentation skills

Learning mindset

Education

1-3 years of administrative or data input experience

Tools

Microsoft Excel

SharePoint

Word

Database systems

Job description

Oak Point Partners is looking to hire an experienced administrative Operations Specialist. This role is relied upon for a variety of process-driven activities in our complex operations and finance groups. Our entrepreneurial environment offers team members the ability to learn, grow, and have a meaningful impact every day.

Oak Point is a unique, differentiated business, so prior knowledge of our industry is not required. We will prioritize and invest heavily in your training and development to help you succeed in your career with Oak Point Partners.

Essential Duties and Responsibilities

Include but not limited to the following:

• Organize and map incoming data to ensure consistency and accuracy upon receipt.
• Track and follow up on public records and data requests to ensure timely responses and resolution.
• Retrieve downloadable data according to established schedules, and maintain accurate, up-to-date registers and notes reflecting each update.
• Other data entry, research and adminstration related tasks.
• Protecting the organization’s value by keeping information confidential.

Knowledge, Skills, and Abilities

• Detail-oriented and ability to keep information organized, consistent and error free.
• Proficiency in Microsoft Excel and other Microsoft Office products such as SharePoint, Word, and database systems generally.
• Excellent written and oral communication skills.
• Critical thinking and problem-solving skills.
• Ability to effectively present information to stakeholders at all levels.
• Motivated with a strong desire to learn new skills.

Education/Experience/Certifications

• 1-3 years’ work experience, preferably in administration, bookkeeping or data input and analysis.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Ability to work in a fast-moving office environment, utilizing computer equipment for extended periods.
• Hours: This is a full-time in-office role. The company’s standard workweek is 40 hours with standard hours between 8 am – 6 pm but actual schedule can be flexible. This role may require occasional after-hours work.

Culture

• We have a well-defined mission and strongly held core beliefs and cultural values.
• We promote a workplace where employees can make an impact beyond financial results.
• We believe in being truly agile in every decision, action, and interaction.
• We recruit talented employees who embody a growth mindset and who are a strong fit for our culture and high-performing teams.
• We value learning and teaching, and we invest in employee development and growth.
• We foster a collaborative and team-focused work environment.

Compensation

Annual salary is $55,000 to $60,000, depending on prior work experience.Other Benefits include:

• Company paid health and dental insurance;
• Disability and life insurance benefits;
• Retirement plan with company match;
• Paid time off

About Oak Point Partners

Oak Point Partners is the leading institutional buyer of remnant assets. We have completed over 2,000 transactions with Fortune 500 publicly traded companies, portfolio companies of many of the largest private equity firms, and privately held businesses. Oak Point Partners is headquartered in the near north Chicago suburb of Skokie next to Old Orchard shopping mall.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.