Operations Specialist / Customer Service Representative

Lifetime HOA Management; San Antonio (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

A leading company in community management is seeking an Operations Specialist / Customer Service Representative. You will engage with clients and homeowners, providing exemplary customer support and problem resolution. This role requires strong communication skills and the ability to build rapport, ensuring a positive experience for customers.

Qualifications

• Experience in customer service or related field.
• Strong verbal and written communication skills.
• Ability to handle difficult customers with patience.

Responsibilities

• Answer incoming customer calls and troubleshoot problems.
• Assist customers in person and via email.
• Log customer interactions and maintain accurate documentation.

Skills

Communication

Problem-solving

Interpersonal skills

Multitasking

Education

High school diploma or equivalent

Associates degree or higher (preferred)

Tools

Customer service software

Phone systems

Computers

Job description

Operations Specialist / Customer Service Representative

Job Openings Operations Specialist / Customer Service Representative

About the job Operations Specialist / Customer Service Representative

Operations Specialist / Customer Service Representative

Job Description:

We are seeking a dedicated and personable Operations Specialist /Customer Service Representative to join our Operations team. The ideal candidate will interact with clients and homeowners both on the phone and in person, providing excellent customer support while ensuring a positive and efficient experience. You will be responsible for addressing inquiries, resolving issues, and offering solutions to meet customer needs in a professional and friendly manner. As part of our team, you'll gain valuable experience and play a key role in delivering quality support to our clients and homeowners.

Key Responsibilities:

• Phone Support: Answer incoming customer calls, addressing inquiries, troubleshooting problems, and providing solutions effectively and courteously.
• In-Person Support: Assist customers as they walk in by answering questions and resolving any concerns they may have.
• Email Support: Answer all incoming and pending emails but addressing inquiries and issues in a timely manner. Draft professional correspondence.
• Problem Resolution: Listen to customer issues and concerns and take appropriate action to resolve or escalate them as necessary.
• Service Knowledge: Maintain an up-to-date knowledge of services and policies for each community to provide accurate information.
• Team Building: work with managers, other Customer Service Representatives, and Finance Department.
• Customer Relationship Building: Establish rapport with clients, building long-term relationships based on trust and professionalism.
• Data Entry & Record Keeping: Log customer interactions in the system, ensuring accurate and timely documentation of conversations and transactions.
• Feedback Collection: Gather customer feedback to improve services, products, and customer experience.
• Day to Day: Book reservations, draw up payment plans, manage services for homeowners such as gate service and pool card access. Retrieve and sort mail. Maintain inventory. Follow up on voicemails left by clients and homeowners.

Required Skills and Qualifications:

• High school diploma or equivalent (associates degree or higher preferred).
• Proven experience in customer service or related field.
• Strong verbal and written communication skills.
• Ability to handle difficult or upset customers with patience and professionalism.
• Strong problem-solving and multitasking abilities.
• Excellent interpersonal skills with a friendly, approachable demeanor.
• Proficiency in using phone systems, computers, and customer service software.
• Ability to work under pressure and meet deadlines.

Preferred Qualifications:

• Previous experience in a similar role, especially in customer-facing environments.