Operations Specialist - Chandler, AZ

Betacom; Chandler (AZ); On-site; USD 45,000 - 63,000; Full time

Job summary

Betacom is seeking an Operations Specialist in Chandler, AZ to work with the finance team on cost tracking and project documentation. You will support operations, coordinate with clients and internal teams, and help deliver results on deadlines.

The role emphasizes preparing closeout packages, reviewing WIP reports, budgets, and costs while maintaining strong communications with clients, subcontractors, and the operations team to ensure timely project delivery.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in Accounting or Business Administration preferred.
• Minimum 5+ years related experience.
• Experience in wireless/telecom services a significant plus.
• Strong experience with Microsoft Office programs.

Responsibilities

• Track costs and finances with the finance team.
• Maintain project documentation and trackers.
• Prepare and support closeout package documentation.
• Review WIP reports, verify budgets, costs, and POs.
• Coordinate with Construction and Project Manager.
• Communicate with clients and vendors on status reports.

Skills

MS Excel

MS Word

MS PowerPoint

MS Outlook

Written communication

Verbal communication

Time management

Analytical skills

Multitasking

Client coordination

Education

High School Diploma or equivalent

Bachelor’s degree in Accounting or Business Administration

Tools

MS Office

Outlook

Access

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Specialist - Chandler, AZ

Full-time Regular Manager - Salaried Chandler, AZ, US

2 days ago Requisition ID: 2785

Salary Range: $45,000.00 To $62,500.00 Annually

Overview:

The Operations Specialist is responsible for working closely with the finance team to track costs and financials. Performs various coordinating tasks, along with administrative duties, like maintaining project documentation. The Operations Specialist are tasked with supporting activities of the operations department and collaborates with clients and internal teams to deliver results on deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Requests,organizes,maintains,androutes(asneeded)projectfiles/documentationwhichmayincludepermitsWO’s (WorkOrders),NTP’s (Notice to Proceed), NOC’s (Notice of Commencement), NOT’s (Notice of Termination), BOM’s (Build of Material).
• Preparing,updatingand/ormaintainingprojecttrackersasdirected
• Provides assistance with the preparation of closeout package (COP’S) documentation to include all utilities, ensures COP’s are produced in alignment with Betacom quality standards and contains all necessary items prior to release.
• Review WIP reports, verifies budgets, costs, and Pos, identifies cost transfers, initiates invoicing, confirms true-up accuracy.
• Working closely with Construction and Project Manager.
• Coordinates and provides sub-contractor requirements and work closely with the construction team to properly track costs.
• Responsible for the written/oral communication between Betacom, Client and third-party vendors.
• Providingstatusreportsasrequestedtocustomerrepresentatives.
• Communicates with Client regularly ensuring project deadlines are met and obtains site acceptance verification from Client.
• Performadministrativetasksasmayberequiredfromtimetotime.

OTHER DUTIES:

• Thisjobdescriptionisnotdesignedtocoverorcontainacomprehensivelistingofactivities,dutiesorresponsibilitiesthat are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

• Thispositionhasnosupervisoryresponsibilities.

KNOWLEDGE,SKILLS,AND ABILITIES:

Therequirementslistedbelowarerepresentativeoftheknowledge,skill,and/orability required.

• Knowledgeofconstructionmilestones
• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Proficient in MS excel
• Excellentwrittenandverbalcommunicationskills.
• Excellentorganizationalandtimemanagementskills.
• Skilledincourteous,professionalwrittenandoralcommunication.
• Abilitytocompleteworkeffectivelywithlittleornodirection.
• Abilitytocommunicateandinteractwithco-workersandvariousbusinesscontactsinacourteous,professionalmanner.
• Abilitytohandlemultipletasksinafastpaced,deadlinedrivenenvironment.
• Knowledgeofoperationsandpractices
• Demonstratedexpertiseinoperationsmethodologyproductionobjectives.
• Abilitytoperformoperationalanalysistosupportshorttermandlong-rangestrategicplansandoperatingtargets.
• Stronganalyticalskillswithabilitytomakerecommendationsforaction.
• Strongpeopleskills-abilitytointeractwithvariouslevelsofmanagement.
• Ability to meet deadlines and satisfy needs with multiple and conflicting priorities

QUALIFICATIONS:

• MusthaveHighschooldiplomaorequivalent.
• Bachelor’sdegreeinAccountingorBusinessAdministrationpreferred.
• Minimum5plusyearsrelatedexperience.
• Experienceinwireless/telecomservicesasignificantplus
• StrongexperiencewithMicrosoftOffice(ExcelAccess,PowerPoint,Word,Outlook)programs.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

• Theemployeemustregularlyworkatadesktoporlaptopcomputer.Typingandvisionwillbeusedconstantly.
• Abletotravelasneeded.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

• The noise level in the work environment is usually minimal.