Operations Specialist - Chandler, AZ

Betacom-Incorporated; Chandler (AZ); On-site; USD 45,000 - 63,000; Full time

Job summary

Betacom-Incorporated is seeking an Operations Specialist in Chandler, AZ to work closely with the finance team and project managers. You will track costs, update project documentation, and support overall operations while coordinating with clients and internal teams to meet deadlines.

The role requires a strong command of Microsoft Office, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. This full-time position is based in Chandler, AZ.

Qualifications

• High school diploma or equivalent required
• Bachelor’s degree in Accounting or Business Administration preferred
• Minimum 5+ years related experience
• Experience in wireless/telecom services is a plus
• Strong experience with Microsoft Office programs (Excel/Access/PowerPoint/Word/Outlook)

Responsibilities

• Track costs and financials in coordination with the finance team
• Maintain project documentation and related files
• Assist with closeout package documentation (COPs) ensuring quality standards are met
• Review WIP reports, budgets, costs, and POs; initiate invoicing
• Coordinate with Construction and Project Manager
• Provide subcontractor requirements and cost tracking with the team
• Communicate written and oral updates between Betacom, clients and vendors
• Deliver status reports to customer representatives
• Perform administrative tasks as needed

Skills

Analytical skills

Time management

Communication skills

Organizational skills

Multi-tasking

Interpersonal skills

Education

High school diploma or equivalent

Bachelor’s degree in Accounting or Business Administration (preferred)

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

ERP/Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Specialist - Chandler, AZ

Full-time Regular Manager - Salaried Chandler, AZ, US

2 days ago Requisition ID: 2785

Salary Range: $45,000.00 To $62,500.00 Annually

Overview:

The Operations Specialist is responsible for working closely with the finance team to track costs and financials. Performs various coordinating tasks, along with administrative duties, like maintaining project documentation. The Operations Specialist are tasked with supporting activities of the operations department and collaborates with clients and internal teams to deliver results on deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Requests,organizes,maintains,androutes(asneeded)projectfiles/documentationwhichmayincludepermitsWO’s (WorkOrders),NTP’s (Notice to Proceed), NOC’s (Notice of Commencement), NOT’s (Notice of Termination), BOM’s (Build of Material).
• Preparing,updatingand/ormaintainingprojecttrackersasdirected
• Provides assistance with the preparation of closeout package (COP’S) documentation to include all utilities, ensures COP’s are produced in alignment with Betacom quality standards and contains all necessary items prior to release.
• Review WIP reports, verifies budgets, costs, and Pos, identifies cost transfers, initiates invoicing, confirms true-up accuracy.
• Working closely with Construction and Project Manager.
• Coordinates and provides sub-contractor requirements and work closely with the construction team to properly track costs.
• Responsible for the written/oral communication between Betacom, Client and third-party vendors.
• Providingstatusreportsasrequestedtocustomerrepresentatives.
• Communicates with Client regularly ensuring project deadlines are met and obtains site acceptance verification from Client.
• Performadministrativetasksasmayberequiredfromtimetotime.

OTHER DUTIES:

• Thisjobdescriptionisnotdesignedtocoverorcontainacomprehensivelistingofactivities,dutiesorresponsibilitiesthat are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

• Thispositionhasnosupervisoryresponsibilities.

KNOWLEDGE,SKILLS,AND ABILITIES:

Therequirementslistedbelowarerepresentativeoftheknowledge,skill,and/orability required.

• Knowledgeofconstructionmilestones
• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Proficient in MS excel
• Excellentwrittenandverbalcommunicationskills.
• Excellentorganizationalandtimemanagementskills.
• Skilledincourteous,professionalwrittenandoralcommunication.
• Abilitytocompleteworkeffectivelywithlittleornodirection.
• Abilitytocommunicateandinteractwithco-workersandvariousbusinesscontactsinacourteous,professionalmanner.
• Abilitytohandlemultipletasksinafastpaced,deadlinedrivenenvironment.
• Knowledgeofoperationsandpractices.
• Demonstratedexpertiseinoperationsmethodologyproductionobjectives.
• Abilitytoperformoperationalanalysistosupportshorttermandlong-rangestrategicplansandoperatingtargets.
• Stronganalyticalskillswithabilitytomakerecommendationsforaction.
• Strongpeopleskills-abilitytointeractwithvariouslevelsofmanagement.
• Ability to meet deadlines and satisfy needs with multiple and conflicting priorities

QUALIFICATIONS:

• MusthaveHighschooldiplomaorequivalent.
• Bachelor’sdegreeinAccountingorBusinessAdministrationpreferred.
• Minimum5plusyearsrelatedexperience.
• Experienceinwireless/telecomservicesasignificantplus
• StrongexperiencewithMicrosoftOffice(ExcelAccess,PowerPoint,Word,Outlook)programs.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

• Theemployeemustregularlyworkatadesktoporlaptopcomputer.Typingandvisionwillbeusedconstantly.
• Abletotravelasneeded.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

• The noise level in the work environment is usually minimal.