Operations Specialist - Chandler, AZ

Betacom Inc.; Chandler, Northern (AZ, KY); Hybrid; USD 45,000 - 63,000; Full time

Job summary

Betacom Inc. in Chandler, AZ is seeking an Operations Specialist to support the finance and operations teams. The role focuses on tracking costs, maintaining project documentation, and coordinating with clients and internal groups to meet deadlines.

You will work closely with Construction and Project Management, prepare trackers, review WIP and budgets, and assist with closeout packages, while maintaining Betacom quality standards.

Qualifications

• Knowledge of construction milestones.
• Proficient in MS Excel and MS Office tools.
• Excellent written and verbal communication skills.
• Ability to multitask in a fast-paced, deadline-driven environment.

Responsibilities

• Requests, organizes, maintains, and routes project files and documentation.
• Prepares and maintains project trackers as directed.
• Assists with the closeout package documentation to include utilities and ensures quality compliance.
• Reviews WIP reports, verifies budgets and costs, and initiates invoicing as needed.
• Coordinates with subcontractors and construction teams to track costs and ensure timely delivery.
• Maintains written and oral communication between Betacom, clients, and third-party vendors.

Skills

Construction milestones

MS Excel

Written and verbal communication

Multitasking

Education

Bachelor’s degree in Accounting or Business Administration

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Specialist - Chandler, AZ

Full-time Regular Manager - Salaried Chandler, AZ, US

3 days ago Requisition ID: 2785

Salary Range: $45,000.00 To $62,500.00 Annually

Overview:

The Operations Specialist is responsible for working closely with the finance team to track costs and financials. Performs various coordinating tasks, along with administrative duties, like maintaining project documentation. The Operations Specialist are tasked with supporting activities of the operations department and collaborates with clients and internal teams to deliver results on deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Requests,organizes,maintains,androutes(asneeded)projectfiles/documentationwhichmayincludepermitsWO’s (WorkOrders),NTP’s (Notice to Proceed), NOC’s (Notice of Commencement), NOT’s (Notice of Termination), BOM’s (Build of Material).
• Preparing,updatingand/ormaintainingprojecttrackersasdirected
• Provides assistance with the preparation of closeout package (COP’S) documentation to include all utilities, ensures COP’s are produced in alignment with Betacom quality standards and contains all necessary items prior to release.
• Review WIP reports, verifies budgets, costs, and Pos, identifies cost transfers, initiates invoicing, confirms true-up accuracy.
• Working closely with Construction and Project Manager.
• Coordinates and provides sub-contractor requirements and work closely with the construction team to properly track costs.
• Responsible for the written/oral communication between Betacom, Client and third‑party vendors.
• Providingstatusreportsasrequestedtocustomerrepresentatives.
• Communicates with Client regularly ensuring project deadlines are met and obtains site acceptance verification from Client.
• Performadministrativetasksasmayberequiredfromtimetotime.

OTHER DUTIES:

• Thisjobdescriptionisnotdesignedtocoverorcontainacomprehensivelistingofactivities,dutiesorresponsibilitiesthat are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

SUPERVISORY RESPONSIBILITIES:

• Thispositionhasnosupervisoryresponsibilities.

KNOWLEDGE,SKILLS,AND ABILITIES:

Therequirementslistedbelowarerepresentativeoftheknowledge,skill,and/orability required.

• Knowledgeofconstructionmilestones
• Knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Proficient in MS excel
• Excellentwrittenandverbalcommunicationskills.
• Excellentorganizationalandtimemanagementskills.
• Skilledincourteous,professionalwrittenandoralcommunication.
• Abilitytocompleteworkeffectivelywithlittleornodirection.
• Abilitytocommunicateandinteractwithco-workersandvariousbusinesscontactsinacourteous,professionalmanner.
• Abilitytohandlemultipletasksinafastpaced,deadlinedrivenenvironment.
• Knowledgeofoperationsandpractices.
• Demonstratedexpertiseinoperationsmethodologyproductionobjectives.
• Abilitytoperformoperationalanalysistosupportshorttermandlong-rangestrategicplansandoperatingtargets.
• Stronganalyticalskillswithabilitytomakerecommendationsforaction.
• Strongpeopleskills-abilitytointeractwithvariouslevelsofmanagement.
• Ability to meet deadlines and satisfy needs with multiple and conflicting priorities

QUALIFICATIONS:

• MusthaveHighschooldiplomaorequivalent.
• Bachelor’sdegreeinAccountingorBusinessAdministrationpreferred.
• Minimum5plusyearsrelatedexperience.
• Experienceinwireless/telecomservicesasignificantplus
• StrongexperiencewithMicrosoftOffice(ExcelAccess,PowerPoint,Word,Outlook)programs.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

• Theemployeemustregularlyworkatadesktoporlaptopcomputer.Typingandvisionwillbeusedconstantly.
• Abletotravelasneeded.

WORK ENVIRONMENT :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform theessential functions.

• The noise level in the work environment is usually minimal.