Operations & Scheduling Coordinator

Socket.dev; Bloomington (IL); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Employer Paid Life Insurance

Employer Paid Long Term Disability

Employer Paid Short Term Disability

Paid Time Off

Medical

Dental

Vision

401K with employer match

Flexible Spending Accounts (FSA)

Voluntary Accident Coverage

Voluntary Critical Illness Coverage

Voluntary Life Insurance

Cell Phone Stipend

Job summary

Go Green Commercial Cleaning is seeking an Administrative Coordinator to be the heartbeat of the Bloomington office, connecting customers, employees, supervisors and accounting. You will manage schedules, work orders and invoicing, ensuring payments flow smoothly and nothing falls through the cracks.

The role is full-time, based in Bloomington, IL, with responsibilities spanning customer communication, billing support, and office organization.

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks with attention to detail.
• Comfortable learning and using new technology.
• Basic understanding of invoicing and payments.

Responsibilities

• Enter and maintain customer information, job information, and schedules in House Call Pro.
• Create and manage work orders and schedules with AGM.
• Post schedules weekly for the following week and update changes as needed.
• Schedule apartment cleans, carpet cleaning, and other services.
• Confirm appointments and follow up on estimates and jobs.
• Create and send invoices and email to accounting; send payment links.
• Track customer payments and maintain service history.
• Maintain organized office supplies and file systems.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Confidentiality

Tools

House Call Pro

Job description

Go Green Commercial Cleaning is seeking an Administrative Coordinator to be the heartbeat of the Bloomington office, connecting customers, employees, supervisors and accounting. You will manage schedules, work orders and invoicing, ensuring payments flow smoothly and nothing falls through the cracks.

The role is full-time, based in Bloomington, IL, with responsibilities spanning customer communication, billing support, and office organization.