Operations & QA Administrative Assistant

Finish Line Product Development; Hudson (NH); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Finish Line PDS is seeking an organized Operations & QA Administrative Assistant to support day-to-day operations, focusing on reporting, documentation, logistics, data organization, and QA support. The role requires comfort with spreadsheets and process-oriented work, and experience in QA/QMS or ISO documentation is a strong plus.

The ideal candidate will maintain organized project and QA documentation, track action items, and help keep engineering and management initiatives moving forward in a

Qualifications

• Experience in QA/QMS or ISO documentation is a strong plus.
• Experience in engineering, manufacturing, or product development environments is preferred.
• Familiarity with project management or ERP/CRM systems is advantageous.

Responsibilities

• Prepare and maintain weekly and monthly operational reports.
• Collect, organize, and analyze data from internal systems and spreadsheets.
• Assist with logistics, purchasing, shipping, scheduling, and other administrative activities.
• Maintain organized project, QA, and company documentation.
• Support QA filing initiatives and ensure records are complete and accurate.
• Assist with developing and maintaining QA procedures, forms, and documentation.
• Track open items, follow-ups, and action items to ensure timely completion.
• Identify missing information, inconsistencies, or documentation gaps.
• Provide general administrative and operational support to management and engineering teams.

Skills

Organized

Dependable

Detail-oriented

Proactive

Tools

ERP/CRM systems

Job description

Job Description

About the Role- Hybrid Role

Finish Line PDS is looking for a highly organized and detail-oriented Operations & QA Administrative Assistant to support our day-to-day operations.

This role will focus on reporting, documentation, logistics, data organization, and QA support . The ideal candidate is comfortable working with spreadsheets and documents, following processes, managing details, and helping keep projects and internal initiatives moving forward.

Previous experience in Quality Assurance, Quality Management Systems (QMS), ISO documentation, or engineering/manufacturing environments is a strong plus.

Key Responsibilities

• Prepare and maintain weekly and monthly operational reports.
• Collect, organize, and analyze data from internal systems and spreadsheets.
• Assist with logistics, purchasing, shipping, scheduling, and other administrative activities.
• Maintain organized project, QA, and company documentation.
• Support QA filing initiatives and help ensure records are complete, accurate, and properly organized.
• Assist with developing and maintaining QA procedures, forms, and documentation.
• Track open items, follow-ups, and action items to ensure timely completion.
• Help identify missing information, inconsistencies, or documentation gaps.
• Provide general administrative and operational support to management and engineering teams.

Preferred:

• Previous QA/QMS experience.
• Experience with ISO 9001 or similar quality systems.
• Experience in engineering, manufacturing, technology, and/or product development.
• Experience with project management or ERP/CRM systems.

What We're Looking For

We're looking for someone who is organized, dependable, detail-oriented, and proactive —someone who doesn't simply complete assigned tasks but looks for ways to improve organization, documentation, and processes.

This is an excellent opportunity for someone who enjoys being the person who keeps things organized, makes sure details don't fall through the cracks, and helps the team operate more efficiently.

Company Description

Why Finish Line PDS?
At a large company, you may own one small piece of a product.
Here, you'll have the opportunity to influence the whole thing.
You'll work directly with clients and company leadership, collaborate across multiple engineering disciplines, influence technical decisions, mentor engineers, and help build the processes that define our electrical engineering organization.
You'll see your work go from an idea on a whiteboard to a working prototype and, ultimately, a product.

Company Description

Why Finish Line PDS?At a large company, you may own one small piece of a product.Here, you'll have the opportunity to influence the whole thing.You'll work directly with clients and company leadership, collaborate across multiple engineering disciplines, influence technical decisions, mentor engineers, and help build the processes that define our electrical engineering organization.You'll see your work go from an idea on a whiteboard to a working prototype and, ultimately, a product.