Business Operations Analyst, Specialist

Resolute LLC; Indiana (PA); On-site; USD 65,000 - 90,000; Full time

Job summary

Resolute LLC in Irvine, CA seeks a Business Operations Analyst, Specialist to support calendar management, travel arrangements, and expense-report compliance. The role also involves creating and editing documents (Word, Excel, PowerPoint) and coordinating with MPO and Project Management teams.

Ideal candidate will manage Office tools, develop user guides, and maintain SharePoint sites while ensuring adherence to company policies and efficient operations.

Qualifications

• Experience coordinating travel and calendar management.
• Ability to review monthly expense reports for policy compliance.
• Proficient with MS Office and collaboration tools.
• Able to create agendas and meeting minutes.
• Strong written and verbal communication skills.

Responsibilities

• Create, edit, and view calendar entries in Outlook.
• Coordinate travel arrangements for the team.
• Review monthly expense reports for policy compliance.
• Create and edit agendas, meeting minutes, and action items in Word/Excel/PowerPoint.
• Support MPO personnel to ensure policy compliance and maintain PPE accounts.
• Coordinate office supplies and maintain loaner inventory.
• Create and update user guides and IT requests as needed.
• Support Project Management teams with trackers, invoices, and meeting prep.
• Develop and maintain SharePoint sites and meeting logs.

Skills

Travel coordination

Calendar management

Communication skills

Proactive initiative

Compliance awareness

Problem solving

Tools

MS Office

Outlook

Excel

Access

Word

Microsoft Teams

DocuSign

SAP

Ariba

One Drive

Job description

• Creating, editing, viewing calendar entries in Microsoft Outlook.


• Organize and make travel arrangements


• Review of monthly expense reports to ensure compliance with Travel/Expense Report policyCreating and editing documents such as agendas and meeting minutes in Microsoft Word, Action Items in Excel, presentations in PowerPoint


• Creating and editing documents such as agendas and meeting minutes in Microsoft Word, Action Items in Excel, presentations in PowerPoint

CAREERS

Business Operations Analyst, Specialist

Key Responsibilities

• Creating, editing, viewing calendar entries in Microsoft Outlook.


• Organize and make travel arrangements


• Review of monthly expense reports to ensure compliance with Travel/Expense Report policyCreating and editing documents such as agendas and meeting minutes in Microsoft Word, Action Items in Excel, presentations in PowerPoint


• Creating and editing documents such as agendas and meeting minutes in Microsoft Word, Action Items in Excel, presentations in PowerPoint

Support MPO personnel

• Analyze and resolve issues to ensure teams are in compliance with SCE/MPO policies


• Coordinate PPE accounts; order and maintain appropriate loaner inventory


• Order and maintain office supplies


• Create role-specific user guides and update existing guides, as needed


• Submit requests for IT equipment, Access orders, IGAM requests


• Respond to Quarterly SOX Questionnaires


• Maintain MPO Staffing Report and manage seating assignments

Support Project Mgmt Teams

• Provide Specialist support to Project Managers and Team members


• Track and process PO and NON-PO invoices, PMWIFs, PREQs and Change Orders


• Data entry and/or management of project trackers


• Create SharePoint sites (Internal and External) and maintain log


• As needed, support project team meetings by developing agendas and meeting minutes updating /following up on Action Item

Required Behavioral Competencies

• Always visibly models and promotes safe behavior


• Effective time management


• Excellent written and verbal communication skills


• Critical Thinker/Problem solver -Involves others and seeks their input


• Takes Initiative/Proactive – Acts with a sense of urgency


• Compliance Oriented – Ensures compliance with policy and procedures


• Continuous Improvement - Pursue opportunities to grow and learn; welcomes change and new ideas

Software/Technology

• MS Office


• (Outlook, Excel, Access, Word)


• Microsoft Teams


• DocuSign


• SAP


• Ariba


• One Drive

Are you qualified for this role?

Location

Irvine, CA 92602

Hours

Monday - Friday

8am - 5pm

Resolute LLC is a Minority Business Enterprise, certified through the Supplier Clearinghouse for the Utility Supplier Diversity Program of the California Public Utilities Commission.