Operations & Projects Coordinator – Civil Engineering (San Diego)

KPFF Consulting Engineers; San Diego (CA); On-site; USD 70,000 - 80,000; Full time

Job summary

KPFF Consulting Engineers is seeking a hands-on Business & Project Operations Coordinator for its San Diego Civil Engineering office. The role spans accounting, administration, recruiting, marketing, and project support, requiring strong organization and initiative.

Initially, you’ll collaborate with San Diego leadership and staff across functions, helping establish scalable operations as the office grows toward a dedicated local operations team.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Business Administration, Human Resources, Marketing, or a related field preferred.
• 3-7 years of experience in engineering, architecture, construction, real estate development, professional services, or related industry.
• Strong understanding of accounting principles, invoicing, and financial reporting.
• Experience with ERP, accounting, HRIS, CRM, or project management software is desirable.
• Experience supporting several areas: business operations, office administration, marketing, business development, project coordination, finance, or recruiting.
• Strong organizational, communication, relationship-building, and follow-through skills.
• Comfort working collaboratively across offices, disciplines, and centralized support teams.

Responsibilities

• Assist in budgeting, forecasting, and business planning.
• Coordinate project setup, closeout, and operational reporting; support invoicing and accounts receivable.
• Coordinate office facilities, vendors, supplies, events, and local requirements.
• Support marketing materials, brand consistency, and local communications.
• Provide project coordination support for San Diego projects and pursuits; assist scheduling and documentation.

Skills

Budgeting

Forecasting

Staffing coordination

Project coordination

Communication

Teamwork

Adaptability

Education

Associate/Bachelor’s degree in Accounting, Business Administration, Human Resources, Marketing, or related field

Tools

ERP systems

CRM software

Accounting software

Job description

KPFF Consulting Engineers is seeking a hands-on Business & Project Operations Coordinator for its San Diego Civil Engineering office. The role spans accounting, administration, recruiting, marketing, and project support, requiring strong organization and initiative.

Initially, you’ll collaborate with San Diego leadership and staff across functions, helping establish scalable operations as the office grows toward a dedicated local operations team.