Operations - Project Coordinator

KPFF Consulting Engineers; Los Angeles (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Forefront Education Program mentorship

Career development opportunities

Team-oriented work environment

Job summary

KPFF Consulting Engineers is hiring a Project Coordinator in downtown Los Angeles. The role requires coordinating contracts, subconsultants, invoicing, and project documentation while supporting the Project Manager and administrative team.

Strong Excel and MS Project skills are essential, with experience in architecture/engineering or construction environments encouraged. The position emphasizes multi-project support, attention to detail, and timely communication with clients and staff in a

Qualifications

• Associate or Bachelor’s degree preferred.
• High proficiency in Excel, Word, and Microsoft Project.
• Experience in architectural/engineering or construction industry preferred.
• Strong organizational and communication skills.

Responsibilities

• Process contracts and amendments.
• Prepare subconsultant agreement letters.
• Answer general project questions for clients and subconsultants.
• Resolve invoicing and payment questions from subconsultants.
• Review invoice drafts and coordinate with accounting.
• Maintain project files and prepare reports.
• Assist Project Manager with workload planning and scheduling.
• Develop and maintain project schedules.
• Coordinate delivery of plans and proposals.
• Track RFIs and submittals and manage document workflow.
• Perform construction administration tasks: RFIs and submittals, transmit responses, and file tracking logs.
• Establish and maintain relationships with KPFF staff, clients, consultants, contractors.

Skills

Attention to detail

Verbal communication

Time management

Problem solving

Team collaboration

Financial analysis

Organizational skills

Education

Associate or Bachelor’s degree

Tools

Excel

Word

Microsoft Project

Job description

• Compensation: USD 65,000 - USD 80,000 - yearly

Company Description

KPFF Consulting Engineers provides structural and civil engineering services to architects, government agencies, developers, and contractors for projects with a wide range of functions. Established in 1960, KPFF has offices in Austin, Birmingham, Boise, Chicago, Des Moines, Eugene, Irvine, Lacey, Long Beach, Los Angeles, Louisville, Nashville, Newport Beach, New York City, Portland, Sacramento, Salt Lake City, San Diego, San Francisco, Seattle, Spokane, St. Louis, Tacoma, and Washington, DC..

KPFF's civil engineering staff accomplishes projects for site development, parks, and recreation facilities and the improvements to existing city streets, urban arterials, and highways. Scope of services may include site planning, environmental analysis, storm drainage studies, wetlands enhancement, permit coordination, and design of site grading, drainage, storm detention, utilities, access roads, parking facilities, and public street improvements.

In addition to typical site development engineering, our civil group serves as a prime consultant to government clients for management and design of transportation, waterfront, site improvements, and major utility projects.

Our engineers work in dynamic teams with open communication and strong support from senior-level mentors. These teams work directly with our clients on some of the most challenging projects in the region. We promote decision-making at the level closest to the issue in order to most efficiently and effectively serve our clients, and to promote professional growth for our staff.

Job Description

We are seeking a highly motivated Project Coordinator to join our team in downtown Los Angeles.

A Project Coordinator must be quality conscious with the ability to balance multiple assignments in a fast-paced, team environment. A team-oriented approach and the ability to collaborate with technical professionals is essential. The ability to listen and understand customer expectations, take direction from peers, and communicate effectively and proactively is required.

Responsibilities

• Process contracts and amendments.
• Prepare subconsultant agreement letters.
• Answer general project questions for clients and subconsultants.
• Resolve invoicing and payment questions from subconsultants.
• Review invoice drafts each month and work with accounting to send invoices and any additional reports to the client.
• Maintain project files.
• Prepare records, reports, and correspondence using standards and templates.
• Assists Project Manager with workload planning and coordination.
• Develop and maintain project schedules.
• Work with Administrative team to prepare and distribute documents.
• Coordinate delivery of plans and proposals.
• Perform construction administration tasks: Track Requests for Information (RFI’s) and submittals, request review by technical staff, transmit responses, and file tracking logs.
• Work with Administrative team on Archiving process.
• Contributes to team effort by accomplishing related results as needed.
• Establish and maintain effective working relationships with KPFF staff, clients, consultants, contractors, and other personnel associated with KPFF.

Knowledge, Skills, and Abilities

• Strong attention to detail.
• Exceptional verbal, written and presentation skills.
• Ability to meet deadlines with dependability and consistency.
• Working knowledge of basic office equipment.
• Ability to adapt quickly, identify, and solve problems.
• Understand methods and techniques of data collection, research, report preparation, and financial analysis.
• Strong organizational, logistical, and time-management skills with ability to handle multiple concurrent tasks and meet deadlines.

Qualifications

Position Requirements

• Associate or Bachelor’s degree preferred.
• High level of proficiency required in Excel, Word, and Microsoft Project.
• Experience in the architectural/engineering or construction industry preferred.
• Experience applying General Accounting principles.

Additional Information

Why KPFF?

Mentorship & Development:

Through KPFF’s Forefront Education Program , you’ll receive unparalleled mentorship from seasoned professionals, empowering you to excel in your career from day one. Thrive in a setting that values your development and independence, where your ideas are welcomed, and your contributions make a real impact.

Relationship Building:

At our core, we focus on forging meaningful connections. By prioritizing trust and stability, we create lasting relationships with our partners and clients that stand the test of time.

Supportive Environment:

We cultivate growth in all aspects of your life in a supportive environment that values your well-being. From promoting a healthy lifestyle to organizing social activities, we strive to create a balanced and fulfilling workplace.

Compensation

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected base salary for a qualified candidate is $65,000 - $80,000. Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.