Operations - Project Coordinator

KPFF Inc.; Los Angeles (CA); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Forefront Education Program mentorship

Career development opportunities

Equal employment opportunity

Job summary

KPFF Consulting Engineers is seeking a Project Coordinator to join our downtown Los Angeles team. The role focuses on contract processing, schedule management, and coordination with clients, subconsultants, and the internal accounting team.

You should have strong Excel, Word, and MS Project skills, plus a related degree and experience in the A/E or construction industry. The position is on-site with competitive base pay and growth opportunities.

Qualifications

• Strong attention to detail and reliable execution of tasks.
• Excellent verbal, written, and presentation skills.
• Ability to meet deadlines with dependability and consistency.

Responsibilities

• Process contracts and amendments.
• Prepare subconsultant agreement letters.
• Answer general project questions for clients and subconsultants.
• Resolve invoicing and payment questions from subconsultants.
• Review invoice drafts monthly and coordinate with accounting.

Skills

Attention to detail

Verbal and written communication

Time management

Team collaboration

Education

Associate or Bachelor's degree preferred

Tools

Excel

Word

Microsoft Project

Job description

• Compensation: USD 65,000 - USD 80,000 - yearly

Company Description

KPFF Consulting Engineers provides structural and civil engineering services to architects, government agencies, developers, and contractors for projects with a wide range of functions. Established in 1960, KPFF has offices in Austin, Birmingham, Boise, Chicago, Des Moines, Eugene, Irvine, Lacey, Long Beach, Los Angeles, Louisville, Nashville, Newport Beach, New York City, Portland, Sacramento, Salt Lake City, San Diego, San Francisco, Seattle, Spokane, St. Louis, Tacoma, and Washington, DC..

KPFF's civil engineering staff accomplishes projects for site development, parks, and recreation facilities and the improvements to existing city streets, urban arterials, and highways. Scope of services may include site planning, environmental analysis, storm drainage studies, wetlands enhancement, permit coordination, and design of site grading, drainage, storm detention, utilities, access roads, parking facilities, and public street improvements.

In addition to typical site development engineering, our civil group serves as a prime consultant to government clients for management and design of transportation, waterfront, site improvements, and major utility projects.

Our engineers work in dynamic teams with open communication and strong support from senior-level mentors. These teams work directly with our clients on some of the most challenging projects in the region. We promote decision-making at the level closest to the issue in order to most efficiently and effectively serve our clients, and to promote professional growth for our staff.

Job Description

We are seeking a highly motivated Project Coordinator to join our team in downtown Los Angeles.

A Project Coordinator must be quality conscious with the ability to balance multiple assignments in a fast-paced, team environment. A team-oriented approach and the ability to collaborate with technical professionals is essential. The ability to listen and understand customer expectations, take direction from peers, and communicate effectively and proactively is required.

Responsibilities

• Process contracts and amendments.
• Prepare subconsultant agreement letters.
• Answer general project questions for clients and subconsultants.
• Resolve invoicing and payment questions from subconsultants.
• Review invoice drafts each month and work with accounting to send invoices and any additional reports to the client.
• Maintain project files.
• Prepare records, reports, and correspondence using standards and templates.
• Assists Project Manager with workload planning and coordination.
• Develop and maintain project schedules.
• Work with Administrative team to prepare and distribute documents.
• Coordinate delivery of plans and proposals.
• Perform construction administration tasks: Track Requests for Information (RFI’s) and submittals, request review by technical staff, transmit responses, and file tracking logs.
• Work with Administrative team on Archiving process.
• Contributes to team effort by accomplishing related results as needed.
• Establish and maintain effective working relationships with KPFF staff, clients, consultants, contractors, and other personnel associated with KPFF.

Knowledge, Skills, and Abilities

• Strong attention to detail.
• Exceptional verbal, written and presentation skills.
• Ability to meet deadlines with dependability and consistency.
• Working knowledge of basic office equipment.
• Ability to adapt quickly, identify, and solve problems.
• Understand methods and techniques of data collection, research, report preparation, and financial analysis.
• Strong organizational, logistical, and time-management skills with ability to handle multiple concurrent tasks and meet deadlines.

Qualifications

Position Requirements

• Associate or Bachelor’s degree preferred.
• High level of proficiency required in Excel, Word, and Microsoft Project.
• Experience in the architectural/engineering or construction industry preferred.
• Experience applying General Accounting principles.

Additional Information

Why KPFF?

Mentorship & Development:

Through KPFF’s Forefront Education Program , you’ll receive unparalleled mentorship from seasoned professionals, empowering you to excel in your career from day one. Thrive in a setting that values your development and independence, where your ideas are welcomed, and your contributions make a real impact.

Relationship Building:

At our core, we focus on forging meaningful connections. By prioritizing trust and stability, we create lasting relationships with our partners and clients that stand the test of time.

Supportive Environment:

We cultivate growth in all aspects of your life in a supportive environment that values your well-being. From promoting a healthy lifestyle to organizing social activities, we strive to create a balanced and fulfilling workplace.

Compensation

The base salary for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected base salary for a qualified candidate is $65,000 - $80,000. Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.