Operations & Projects Coordinator

University of Kansas; Lawrence (KS); On-site; USD 49,000 - 60,000; Full time

Job summary

The University of Kansas Office of Audit, Risk & Compliance (OARC) is seeking an OARC Business Coordinator to provide operational and project coordination support for programs and initiatives. The role emphasizes tracking systems, documentation, communications, and financial/admin processes, requiring strong organizational skills and attention to detail.

The position offers 35/30/25/10 percent focus areas including business operations, project coordination, communications, and team support, with

Qualifications

• Bachelor's degree with 2+ years in business operations or related field.
• Experience coordinating multiple projects, tasks, or operational activities and maintaining accurate, detailed records.
• Experience working collaboratively with team members and stakeholders.
• Strong written and verbal communication skills, as demonstrated by application materials and previous work experience.
• Experience using Microsoft Office or Microsoft 365 applications and electronic collaboration tools.

Responsibilities

• Process invoices, payment requests, reimbursements, and other financial transactions in accordance with university procedures.
• Coordinate and track projects, initiatives, and operational activities across OARC programs.
• Develop and maintain project schedules, monitor milestones, and coordinate with team members and responsible parties to keep projects and workflows on track.
• Organize, maintain, archive, and distribute project, operational, and departmental documentation, ensuring materials are current, properly stored, and available to appropriate stakeholders.
• Develop and maintain tracking systems, databases, reports, dashboards, and other tools utilizing university-approved technologies.
• Assist with data collection, reporting, and assessment activities used to support office operations and decision-making.
• Maintain data integrity within departmental tracking systems and assist with development of reports, dashboards, and workflow automation tools.
• Support special projects and strategic initiatives as assigned.
• Coordinate content development, publication, accessibility review, and ongoing maintenance of OARC websites and electronic resources.
• Prepare and distribute targeted emails, University mail communications, newsletters, announcements, and other communications on behalf of OARC.

Skills

Written and verbal communication

Education

Bachelor's degree

Tools

Microsoft 365

SharePoint

Job description

The University of Kansas Office of Audit, Risk & Compliance (OARC) is seeking an OARC Business Coordinator to provide operational and project coordination support for programs and initiatives. The role emphasizes tracking systems, documentation, communications, and financial/admin processes, requiring strong organizational skills and attention to detail.

The position offers 35/30/25/10 percent focus areas including business operations, project coordination, communications, and team support, with