INTERNAL ONLY** Office of Audit, Risk & Compliance Business Coord.

University of Kansas; Lawrence (KS); Hybrid; USD 48,000 - 64,000; Full time

Job summary

The University of Kansas is seeking an OARC Business Coordinator to provide operational and project coordination support for OARC programs. The role involves developing tracking systems, managing communications, and supporting financial and administrative processes.

Successful candidates will balance multiple priorities, work with leadership, and maintain attention to detail in a collaborative environment within a hybrid work arrangement.

Qualifications

• Bachelor’s degree and two years of experience in business operations, project coordination, administrative management, or related field.
• Experience coordinating multiple projects and maintaining detailed records.
• Experience working with teams and stakeholders.
• Strong written and verbal communication skills.
• Experience using Microsoft Office or Microsoft 365 applications.

Responsibilities

• Process invoices, payment requests, reimbursements, and other financial transactions per university procedures.
• Submit invoices for insurance premiums, process claim payments, and maintain records.
• Assist with procurement activities, vendor coordination, and purchasing processes.
• Monitor and maintain office technology, equipment, licenses, and inventory records.
• Coordinate departmental recordkeeping and ensure documents meet university requirements.
• Maintain inboxes and coordinate responses, referrals, and follow-up activities.
• Work with highly sensitive and confidential information.
• Coordinate and track projects, initiatives, and operational activities across OARC programs.
• Develop and maintain project schedules and dashboards using university-approved tools.
• Assist with data collection, reporting, and assessment activities; maintain data integrity.
• Support special projects and strategic initiatives as assigned.
• Coordinate content development and distribution of communications and online resources.
• Prepare and distribute targeted emails, newsletters, and announcements.
• Maintain OARC social media accounts and support outreach activities.
• Respond to routine inquiries and represent OARC on committees.

Skills

Business operations

Project coordination

Administrative management

Finance

Higher education administration

Collaboration

Communication

Microsoft Office 365

Education

Bachelor’s degree

Tools

Microsoft Office 365

Job description

Position Overview

The Office of Audit, Risk & Compliance (OARC) provides leadership and university-wide services that strengthen accountability, identify and mitigate institutional risks, support compliance with applicable laws and regulations, and help the University of Kansas achieve its strategic objectives.

The OARC Business Coordinator provides operational and project coordination support for OARC programs and initiatives. Working closely with OARC leadership, the incumbent develops and maintains tracking systems and documentation, manages communications and information resources, supports financial and administrative processes, and serves as a key resource for department stakeholders. The successful candidate will possess strong organizational and problem-solving skills, exceptional attention to detail, and the ability to manage multiple priorities in a collaborative environment.

This position is available only to current KU & KUMC employees

Job Description

35% Business Operations & Financial Coordination

• Process invoices, payment requests, reimbursements, and other financial transactions in accordance with university procedures.
• In coordination with Insurance & Risk Management, submit invoices for insurance premiums, process claim payments, create invoices for premium recovery, and maintain supporting records.
• Assist with procurement activities, vendor coordination, and purchasing processes.
• Monitor and maintain office technology, equipment, software licenses, and inventory records.
• Coordinate departmental recordkeeping and ensure business documents are maintained in accordance with university requirements.
• Maintain departmental inboxes and coordinate responses, referrals, and follow-up activities.
• Work with highly sensitive and confidential information.

30% Project Coordination & Administrative Support

• Coordinate and track projects, initiatives, and operational activities across OARC programs.
• Develop and maintain project schedules, monitor milestones, and coordinate with team members and responsible parties to keep projects and workflows on track.
• Organize, maintain, archive, and distribute project, operational, and departmental documentation, ensuring materials are current, properly stored, and available to appropriate stakeholders.
• Develop and maintain tracking systems, databases, reports, dashboards, and other tools utilizing university-approved technologies.
• Assist with data collection, reporting, and assessment activities used to support office operations and decision-making.Maintain data integrity within departmental tracking systems and assist with development of reports, dashboards, and workflow automation tools.
• Support special projects and strategic initiatives as assigned.

25% Communications & Office Administration

• Coordinate content development, publication, accessibility review, and ongoing maintenance of OARC websites and electronic resources
• Prepare and distribute targeted emails, University mail communications, newsletters, announcements, and other communications on behalf of OARC.
• Maintain OARC social media accounts
• Support other communication campaigns and outreach activities as appropriate.
• Respond to routine inquiries and direct stakeholders to appropriate resources.
• Represent OARC on university and campus committees supporting communication

10% Relationship Management & Team Support

• Support departmental meetings, events, and office activities.
• Serve as backup for administrative functions supporting OARC leadership.
• Maintain productive working relationships and regular communication with OARC leadership and university stakeholders.
• Support advisory groups, committees, and collaborative initiatives involving OARC.
• Assist in onboarding, mentoring, and coordinating work assignments for student employees and interns.
• Promote a strong customer service focus and collaborative work environment.
• Other duties as assigned.

Required Qualifications

• Bachelor’s degree and two years of experience in business operations, project coordination, administrative management, finance, higher education administration, or related field.
• Experience coordinating multiple projects, tasks, or operational activities and maintaining accurate, detailed records.
• Experience working collaboratively with team members and stakeholders.
• Strong written and verbal communication skills, as demonstrated by application materials and previous work experience.
• Experience using Microsoft Office or Microsoft 365 applications and electronic collaboration tools.

Preferred Qualifications

• Experience processing financial transactions, budgets, purchasing, reimbursements, or invoice management.
• Experience developing and maintaining tracking systems, databases, reports, or documentation using Microsoft Excel, SharePoint, or similar tools.
• Experience creating or maintaining websites, newsletters, communications, or informational materials for internal or external audiences.

• Primary Campus: University of Kansas Lawrence Campus
• Assignment: Hybrid
• Reg/Temp: Regular
• Employee Class: U-Unclassified Professional Staff