Operations & Project Support Specialist

PremiStar; Fort Myers (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

PremiStar in Fort Myers is seeking a detail-oriented Administrative Assistant to support project coordination and office operations. You will assist with setting up awarded projects, submittals, contracts, and various administrative tasks in a fast-paced field-office environment.

The role requires a High School Diploma, 3 years of office experience, strong Microsoft Office skills, and the ability to multitask and communicate effectively.

Qualifications

• High School Diploma (or GED) and 3 years of office experience.
• Some basic accounting experience.
• Administrative and organizational skills are essential.
• Strong verbal and written communication abilities.
• Proficiency with Microsoft Office applications.

Responsibilities

• Assist with setting up Awarded Projects and Project Coordination.
• Assist with Submittal Process.
• Assist with Subcontract Agreement Process.
• Assist with backup Purchase Order entry process.
• Assist with Change Orders Process.
• Assist with Permitting and Inspection Process.
• Manage level sets data and lien rights for projects and large work order.
• Assist with Closeout documents – OMs.
• Prepare documents for CTC.
• Maintain all COIs for all departments.
• Process and renew all company licenses.
• Attend meetings as assigned – take and distribute notes.
• Maintain and organize Field Team folder on Server for Foreman access.
• Answer and direct all incoming calls.
• Sort and distribute incoming mail.
• Assist coordinate company events.
• Prepare vendor payment invoices for mailing as directed.
• Prepare FedEx shipments for pick.
• Prepare office supplies orders and maintain inventory stock.
• Assist service and accounting with filing.
• Make travel arrangement if required.
• Any other duties as assigned by management.

Skills

Administrative skills

Attention to detail

Organized

Communication skills

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office

Job description

PremiStar in Fort Myers is seeking a detail-oriented Administrative Assistant to support project coordination and office operations. You will assist with setting up awarded projects, submittals, contracts, and various administrative tasks in a fast-paced field-office environment.

The role requires a High School Diploma, 3 years of office experience, strong Microsoft Office skills, and the ability to multitask and communicate effectively.