Project Operations & Admin Specialist

Page Mechanical Group, LLC.; Fort Myers (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Page Mechanical Group, LLC. in Fort Myers is seeking an Operations Specialist who provides administrative support to the Project Department and coordinates with Purchasing, Service, and Accounting to ensure smooth workflow through all project phases.

This role handles project setup, submittals, change orders, permits, lien rights, and closeout documents, while maintaining COIs, licenses, and meeting notes, in a position that blends office work with occasional field coordination.

Qualifications

• High School Diploma or GED with 3 years in an office setting.
• Some basic accounting experience.

Responsibilities

• Assist with setting up awarded projects and project coordination.
• Assist with submittal process and subcontract agreement process.
• Assist with backup purchase order entry and change orders.
• Assist with permitting and inspection processes.
• Manage level-set data and lien rights for projects and large work orders.
• Prepare closeout documents – O&Ms.
• Maintain COIs and renew company licenses.
• Answer calls and manage mail; coordinate meetings.

Skills

Administrative skills

Attention to detail

Multi-tasking

Written communication

Education

High School Diploma or GED

Basic accounting experience

Tools

Microsoft Office

Job description

Page Mechanical Group, LLC. in Fort Myers is seeking an Operations Specialist who provides administrative support to the Project Department and coordinates with Purchasing, Service, and Accounting to ensure smooth workflow through all project phases.

This role handles project setup, submittals, change orders, permits, lien rights, and closeout documents, while maintaining COIs, licenses, and meeting notes, in a position that blends office work with occasional field coordination.