Operations Project Manager

Community Change; Washington (District of Columbia); Remote; USD 70,000 - 80,000; Full time

Job summary

Community Change seeks a Project Manager to provide strategic support to the Chief Operating and Financial Officer, focusing on scheduling, project coordination, and administrative tasks. Ideal candidates will thrive in a fast-paced environment, demonstrate strong organizational skills, and support the mission for social change. This remote position favors applicants from the DMV area and offers competitive salary and benefits.

Benefits

4 weeks of annual paid vacation

Generous health insurance plans

8% employer contribution to retirement account

Qualifications

• Minimum of three years experience managing calendars for senior-level executives.
• Demonstrate sound judgment and exercise discretion in dealing with highly confidential matters.
• Excellent event planning and logistics coordination skills.

Responsibilities

• Provides extensive scheduling management for the Chief Operating and Financial Officer.
• Oversees logistics for Community Change and Action meetings, including budgeting.
• Drafts and formats correspondence, manages confidential communications.

Skills

Time Management

Project Coordination

Interpersonal Communication

Discretion

Initiative

Organizational Skills

Flexibility

Education

Experience in Non-Profit Environment

Tools

MS Office Suite

G-Suite

Slack

Salesforce

Zoom

Job description

About Community Change and Community Change Action:

Community Change builds the power and capacity of low-income people, especially low-income people of color, to lead powerful and dynamic movements for social change.

Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform.

This position also supports Community Change Action , an affiliated 501(c)(4) advocacy organization. While motivated by the same core values – equity, inclusion, and justice – Community Change and Community Change Action operate independently of one another and each organization has its own board of directors.

Position Description:

The Project Manager will provide strategic support to the office of the Chief Operating and Financial Officer with particular emphasis on scheduling, management of administrative tasks, planning, and project coordination on special projects and/or initiatives. This position will also provide backup support to the broader Executive Office, and play a key role in promoting a sustainable, professional, organized, and collaborative atmosphere.

The Project Manager is an innovative self-starter, who takes initiative and drives projects and tasks to completion. The individual thrives in a fast-paced environment, demonstrates extremely strong time management, and can work both independently with minimal supervision and collaboratively as part of a team. The individual must exercise extreme discretion as s/he will handle confidential information and manage highly sensitive internal and external communications, demonstrate good judgment, be adaptive, flexible and highly trustworthy.

A portion of time will be spent working with Community Change's sister organization, Community Change Action.

COO/CFO’s Office Administration

• Provides extensive and effective scheduling management of the Chief Operating and Financial Officer’s calendar and appointments (ensuring a clear purpose and strategic use of the COO/CFO’s time). This includes driving the coordination of appointments and meetings to support key areas of work the Chief Operating and Financial Officer is engaged in;
• Provides scheduling support, as needed, for the Deputy CO/FO and Director of Operations;
• Manages key logistical support, including booking travel accommodations, document editing, processing and submitting expense reimbursements, timesheets and leave requests for the Chief Operating and Financial Officer and Deputy CO/FO as well as managing timesheets and leave requests for the staff under the CFO/COO;
• Schedules and plans broader organizational meetings (internal and external) This includes compiling and organizing relevant background materials, preparing agendas and minutes, overseeing logistics, developing and managing budgets and monitoring follow-up activities;
• Manages contracts and invoices for projects within the Office of the CFO/COO;
• As needed, helps with other administrative tasks with the Director of Operations

Boards of Directors

• Schedules and supports Community Change/Action Board committees and working groups as needed. This may include preparation of agenda and meeting minutes and other duties as assigned.
• Creates and disseminates board notes and minutes as requested, ensuring follow-up items are handled and/or communicated to the appropriate parties.
• As needed, attends Board of Directors meetings in person to assist with logistical support

Events and Project Coordination

• Oversees and manages logistics for specific Community Change/Action meetings, conferences, workshops and presentations. This includes scheduling, coordinating travel, securing and managing vendors and vendor contracts and developing and tracking budgets.
• Coordinates projects under the supervision of the Director of Operations.
• Works closely and professionally with the relevant allies, partners, consultants and units across the organization to coordinate Community Change/Action meetings and/or events.

Writing and Communications

• Drafts and formats letters and emails as appropriate for general and routine correspondence; mail correspondence, including potentially confidential information, both internally and externally.
• Prepares travel or meeting related documents, briefings, reports, itineraries, etc.

Qualifications:

• Minimum of three years experience managing calendars for senior- level/executives.
• Ideally, three to five years of experience in a fast-paced non-profit environment.
• Demonstrate sound judgment, flexibility and patience; exercise discretion in dealing with highly confidential and sensitive matters – both internally and externally.
• Familiarity with 501 (c)(3), 501 (c) (4), and electoral campaigns.
• Fast learner, takes initiative and ability to drive projects to completion.
• Excellent meeting, event planning and logistics coordination.
• Strong project management skills - highly organized, impeccable time management skills, detail oriented, ability to consistently meet deadlines, and move and follow up on action items.
• Ability to prioritize tasks, and work accurately under deadlines and the pressure of a fast-paced work environment.
• Familiarity with the world of social change organizing and advocacy.
• Strong writing and editing skills
• Computer literacy required, including MS Office Suite and G-Suite skills. Familiarity with Slack, Salesforce platforms and Zoom video conferencing system a plus.
• Excellent interpersonal communication skills, diplomacy and discretion.
• Team player with the capacity to be resourceful and flexible.
• Commitment to advancing economic and race and gender justice.

This position reports to: Director of Operations

Supervisory Responsibility: N/A

Salary & benefits: Annual salary of $70,000 - $80,000. Community Change also offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave between December 24 and January 1 and a Summer break the week of July 4th; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.

Travel Requirements: This position may require some limited travel.

Classification: Community Change recognizes a staff bargaining unit affiliated with IFPTE Local 70, a union for non-profit workers. This position is not included in Community Change's bargaining unit and is not covered under the terms of the collective bargaining agreement.

Location: This is a remote position, with a preference for candidates based in the DMV area.

Equal Opportunity: Our vision of a better world centers the leadership of impacted people of color to move our work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform. We strongly encourage the interest and applications of people of color, women, and people in the disabled and LGBTQ+ communities. Community Change is an Equal Opportunity Employer.

Closing Date of Position: Open Until Filled

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