Operations & Project Management Coordinator

Melka Capital; Scottsdale (AZ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Equity in deals

Four weeks PTO

Paid holidays

Health reimbursement arrangement

Other benefits

Job summary

Melka Capital is seeking an organized Operations & Project Management Coordinator to support our property portfolio, construction projects, and overall company administration.

The role emphasizes ownership, diligent follow-through, and the ability to manage multiple priorities while communicating professionally with tenants, vendors, and leadership. Prior experience in real estate operations and project coordination is valued.

Qualifications

• Experience in property management, construction, real estate, operations, project coordination, or a similar field preferred.
• A degree is preferred but not required; experience and initiative are valued.

Responsibilities

• Coordinate construction and development projects, including bids, contractors, schedules, invoices, change orders, and punch lists.
• Manage day-to-day property operations, tenant/landlord/vendor/contractor communications.
• Oversee leases, renewals, notices, maintenance requests, and property records.
• Coordinate repairs, preventative maintenance, vendor scheduling, and follow-up.
• Review invoices and track project and property expenses; manage insurance, contracts, utilities, and other admin needs.
• Support accounting, payroll, HR administration, and employee onboarding.

Skills

Organization

Communication

Problem solving

Time management

Independent work

Education

Bachelor's degree preferred

Tools

Property management software

Job description

Compensation: $70,000 to $100,000 annually + Bonus Opportunities

We are looking for an organized, proactive, and dependable Operations & Project Management Coordinator to join our team.

This is a key position supporting the day-to-day operations of our properties, upcoming construction projects, and company administration. We are looking for someone who takes ownership, communicates well, stays organized, and follows things through to completion.

Responsibilities

• Assist with construction and development projects, including bids, contractors, schedules, invoices, change orders, and punch lists.
• Coordinate day-to-day property operations and communicate with tenants, residents, vendors, and contractors.
• Manage leases, renewals, notices, maintenance requests, and property records.
• Coordinate repairs, preventative maintenance, vendor scheduling, and follow-up.
• Obtain and compare vendor proposals and help negotiate pricing and scope.
• Review invoices and track project and property expenses.
• Coordinate insurance, contracts, utilities, subscriptions, and other company administrative needs.
• Manage accounting, payroll, HR administration, and employee onboarding.
• Maintain organized company, property, lease, and project documentation.
• Support company leadership with special projects and day-to-day operational needs.

The Right Person

We are looking for someone who:

• Takes ownership and doesn't let things fall through the cracks.
• Is highly organized and detail-oriented.
• Can manage multiple priorities and stay calm when things get busy.
• Communicates professionally with contractors, vendors, tenants, and leadership.
• Is a strong problem solver and can work independently.
• Is persistent about following up and getting things completed.
• Is comfortable learning new systems and handling a variety of responsibilities.
• Is trustworthy, dependable, and takes pride in doing things right.
• Enjoys working with software and implementing improvements where they see fit.

Experience

Experience in property management, construction, real estate, operations, project coordination, or a similar field is preferred.

A degree is preferred but not required. We value experience, judgment, organization, and initiative.

Why This Role Matters

This person will be an important part of keeping our properties, projects, and company operations running smoothly. It's a position for someone who enjoys variety, solving problems, working with people, and being trusted with meaningful responsibility.

If you're the kind of person who sees a problem and thinks "I'll take care of it," we'd like to hear from you.

Why Work With Us?

We offer a competitive base package, large bonus opportunities, equity in some deals, four weeks of PTO, paid holidays, health reimbursement arrangement, and other benefits.

We value hard work, initiative, and loyalty, and strive to create a professional environment where people are trusted, given meaningful responsibility, and recognized for their contributions. We are looking for someone who wants to grow with us for the long term as we continue to grow.