Operations & Project Coordinator

La Salle Academy (Non-Teaching Staff); Providence (RI); On-site; USD 48,000 - 64,000; Full time

Job summary

La Salle Academy in Providence, RI seeks an Operations & Project Coordinator to serve as a central hub for cross‑department project management, ensuring timely execution of initiatives and the production of branded materials across the school.

This role manages project lifecycles, oversees vendor relationships, proofreading, event materials, and on‑site logistics for school events, while supporting donor communications and annual reports.

Qualifications

• Bachelor's degree in a related field preferred.
• 2+ years of project coordination or operations experience.
• Experience in nonprofit/educational environments is a plus.
• Proficiency in project management software.

Responsibilities

• Coordinate timelines and production schedules for multi-department initiatives.
• Manage procurement and inventory of branded materials and event supplies.
• Ensure brand standards across outputs and proofreading of communications.
• Oversee event materials, registration, and on-site check-in logistics.
• Assist with endowment reporting and donor communications materials.

Skills

Project coordination

Vendor management

Communication

Organizational skills

Customer service

Education

Bachelor's degree in Project Management or related field

Tools

Microsoft Office

Google Workspace

Job description

La Salle Academy La Salle Academy (Non-Teaching Staff) - Providence, Rhode Island Open in Google Maps

Operations & Project Coordinator

La Salle Academy La Salle Academy (Non-Teaching Staff) - Providence, Rhode Island Open in Google Maps

This job is also posted in La Salle Academy

Job Details

Job ID: 5930006

Application Deadline: Posted until filled

Posted: Sep 15, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

The Operations & Project Coordinator serves as a central hub for cross-departmental project management, ensuring the efficient execution of institutional initiatives and the coordination of branded materials across the school. This position manages the lifecycle of collaborative projects, oversees vendor relationships for school-wide collateral, and provides critical administrative support to maintain operational excellence for various departments.

Project Coordination & Branding

• Manage project timelines and production schedules for multi-departmental initiatives, ensuring all institutional programs and collaborative assets are delivered on time.
• Coordinate the procurement and inventory management of all school-branded materials and event supplies, serving as the primary point of contact for external vendors for everything from print collateral to nametags.
• Ensure strict adherence to Academy brand standards across all departmental outputs, including Board reports, committee materials, and event collateral.
• Serve as the dedicated proofreader for all institutional and departmental communications and materials to ensure grammatical accuracy and brand consistency.

Operations & Administrative Support

• Streamline end-to-end production workflows for institutional communications and collateral, implementing project tracking tools and automated systems to maintain high standards of accuracy, ensure timely delivery, and enhance inter-departmental collaboration.
• Oversee complex logistical requirements for school-wide events and programs, including managing registration systems, generating attendee lists, overseeing the creation of high-quality event materials, and coordinating on-site check-in logistics to ensure a positive guest experience. Attendance at various Advancement and Alumni Relations events is required.
• Serve as the primary point of contact for departmental inquiries, triaging requests to ensure timely resolution while providing exceptional, personalized customer service to donors, alumni, and community partners.
• Collaborate with the Chief Advancement Officer to compile and refine yearly endowment reports for named endowments, ensuring data accuracy and the personalization of impact narratives for donor stewardship.
• Partner with the Office of the President to execute mass holiday mailings for high-profile donors and volunteers, overseeing the segmentation of mailing lists, coordination of collateral production, and tracking of distribution timelines.

Qualifications

• Bachelor's degree in Project Management, Business Administration, Communications, or a related field preferred.
• 2+ years of experience in a project coordination or operations role, preferably in a nonprofit, educational, or marketing environment.
• Proficiency in project management software and Microsoft Office/Google Workspace; experience with vendor management and procurement preferred.
• Exceptional organizational skills with a proven ability to manage multiple projects simultaneously under tight deadlines.
• Strong interpersonal skills and the ability to represent the Academy's mission with professionalism and warmth.

Position Type: Full-Time

Job Categories: Administration > Development / Marketing

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Ashia Graziano , Chief Advancement Officer
• La Salle Academy (Non-Teaching Staff)
• Email: [e-mail]

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