Operations Program Coordinator, Partner Managed Sites

Ohio History Connection; Columbus (OH); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Disability insurance

Paid time off

Retirement plan

Job summary

Ohio History Connection is seeking an Operations Project Coordinator to oversee daily site system operations and coordinate communications within the statewide historic sites network. The role emphasizes data collection, reporting, and collaboration with local management organizations.

You will support site webpages upkeep and assist with retention and documentation procedures while coordinating meetings and projects across sites.

Qualifications

• Associate's degree in a relevant field with 3–5 years of experience.
• Or a Bachelor's degree in a relevant field with 1–3 years of experience.
• Demonstrated program or project coordination experience.

Responsibilities

• Liaise with HS&M Director, Dept. Manager and Facilities re: site work orders.
• Serve as backup emergency contact for local management orgs.
• Monitor and report on project progress and outcomes.
• Coordinate communications to and from sites and meetings.
• Plan and execute the Site Managers' Meetings twice yearly.
• Collect and communicate visitation data across sites.
• Maintain and document site retention and reporting requirements.
• Develop site webpages and related event pages.

Skills

Program management

Project management basics

Data-driven improvement

Presentation skills

Budget management

MS 365

Driver's license

Education

Associate degree

Bachelor's degree

Job description

Job Title: Operations Project Coordinator, Partner Managed Sites

Location: Ohio History Connection, Columbus, OH

Status: Full time, permanent

Compensation: $20.00-23.00/hour

Benefits: Fully benefit package including medical, dental, vision, disability, paid vacation/sick/personal/holidays, and retirement

Position Summary:

This position coordinates daily general operations of the Site System Operations office and historic site system operations and will assist with coordination of communications with local management organizations within the statewide system of historic sites.

Essential Duties and Responsibilities:

• Liaising with HS&M Director, Dept. Manager, and Facilities and Major Projects re: work orders at sites
• Serving as a backup emergency contact for local management organizations to reach
• Project monitoring and reporting
• Responsible for the regular communications to and from sites and within the Ohio History Connection including the facilitation divisional operations meetings and monthly online meeting.
• Work collaboratively with the colleagues to plan, coordinate and execute the Site Managers' Meeting, held two times per year.
• Responsible for collection, aggregation, and communicating of visitation data
• Responsible for keeping track of receiving, recording and providing required documents outlined in management agreements
• Work to create, update, and maintain the historic sites' webpages. This includes the main page, historic site page, and event pages connected to each OHC historic site.
• Assist with facilitation and capturing of data and records retention around required documents for each local management organization.
• Assist with the development and implementation of a divisional retention schedule and filing system that supports the Historic Sites & Museums Division
• Liaise with Security & HR on incidents at sites. Follow up on risk mitigation, paperwork, insurance, etc.
• Coordinate with local site management organization on the submission of New Project Notification and liaise information to the New Project Team
• Occasional travel to sites
• Assist with development of procedures to maintain historic site system document with related retention schedule.
• Other duties as assigned

Education and Experience:

• Associate's degree from an accredited institution in a relevant field PLUS three to five years relevant working experience
• OR
• Bachelor's degree from an accredited institution in a relevant field PLUS one to three years relevant working experience.

Desired Skills & Experience:

• Experience in program and/or project creation and implementation
• Understand basic project management processes.
• Understand how evaluation data can be used for program improvement
• Excellent presentation skills
• Ability to manage a budget
• Proficiency in various office software and virtual platforms, including but not limited to, Microsoft 365
• Valid Driver's License

Required Competencies:

• Can locate and use resources to get things done, orchestrates multiple activities at once to accomplish a goal, uses resources effectively and efficiently, and arranges information in a useful manner.
• Assumes accountability of role and responsibilities; anticipates the needs of others.
• Able to process information in a consistent manner, simultaneously displaying adaptability when necessary.
• Engages and collaborates with a variety of internal and external colleagues and stakeholders, taking ownership of the process with appropriate
• Sound judgment and the ability to make reasonable decisions in the absence of direction.

Ohio History Connection is an equal opportunity employer.

All prospective employees are required to undergo a fingerprint background check processed by the Ohio Bureau of Criminal Investigation & Identification (BCI) in accordance with the Volunteer Children's Act. Additionally, prospective employees will also submit to a drug test. Both will occur after the offer of employment is accepted. The results of the background check and drug test are not immediate disqualifiers to employment and are reviewed in accordance with Ohio History Connection policies and procedures. Inquiries must be directed to the Human Resources Director at 614-297-2390 or via email at [e-mail].