Document Control Specialist: Project & Billing Support

MUAQUA ENGINEERING INC; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

MU Aqua Engineering Inc. in North Phoenix, Arizona, is seeking a detail-oriented Document Control Specialist to support engineering and project operations.

You will manage project documentation, maintain records, assist with billing and budget-related documents, and coordinate with internal teams and external vendors across a fast-paced engineering environment. The ideal candidate is highly organized, proficient with ERP and document management systems, and skilled in Microsoft Office.

Qualifications

• Associate’s degree in a related field preferred.
• Experience in document control, project coordination, or billing support preferred.
• Ability to manage multiple priorities and deadlines.
• Proficiency in Excel, Word, and Outlook.
• Experience with ERP, DMS, or project management tools preferred.
• Experience in engineering/construction/manufacturing environments a plus.

Responsibilities

• Organize, maintain, and control project documentation per policies and requirements.
• Maintain accurate filing, indexing, tracking, and retrieval of documents.
• Manage document revisions and version control to ensure current documents only.
• Archive superseded documents and maintain history of documentation.
• Provide internal document control support including filing, tracking, and integration.
• Review, verify, and process billing documents for accuracy and completeness.
• Coordinate with vendors on billing details and supporting documents.
• Track billing status, revenue records, and gross profit verification.
• Support application and reimbursement management with documentation review and tracking.
• Assist with budget checking, cost tracking, and budget control reports.
• Collaborate with project managers, engineers, and stakeholders to collect and distribute documents.
• Compile and track project closing reports and related documents.
• Follow up on outstanding documents, approvals, and submissions.
• Identify discrepancies and coordinate appropriate follow-up.
• Monitor progress and provide status updates and reports as needed.

Skills

Organization

Time management

Communication

Attention to detail

Education

Associate’s in Business Administration, Engineering, Construction Management, Accounting, Information Management, or related field

Tools

Microsoft Office

ERP systems

Document management systems

Project management platforms

Job description

MU Aqua Engineering Inc. in North Phoenix, Arizona, is seeking a detail-oriented Document Control Specialist to support engineering and project operations.

You will manage project documentation, maintain records, assist with billing and budget-related documents, and coordinate with internal teams and external vendors across a fast-paced engineering environment. The ideal candidate is highly organized, proficient with ERP and document management systems, and skilled in Microsoft Office.