Operations & Procurement Administrator

State of Tennessee; Nashville (TN); On-site; USD 48,000 - 52,000; Full time

Job summary

State of Tennessee is seeking a procurement- and operations-focused professional in Nashville to lead purchasing activities and support efficient workflows. A bachelor's degree and three years of full-time administrative experience are required.

The role involves coordinating requisitions, purchase orders, inventory, and desktop support, with governance and compliance across department processes. Knowledge of state procurement policies is essential.

Qualifications

• Requires a bachelor's degree and three years of full-time professional staff administrative experience.
• Substitution of Experience for Education may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
• Substitution of Education for Experience: Additional graduate coursework may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
• Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Responsibilities

• Research approved procurement methods, prepare requisitions and purchase orders, coordinate purchasing needs, and maintain complete procurement documentation.
• Place recurring supply orders, review contracts when needed, and complete required State procurement training.
• Provide first level desktop support, troubleshoot hardware and software issues, escalate to STS when appropriate, and manage monthly incident and billing reports.
• Conduct annual and ongoing inventory audits, update equipment records, coordinate surplus activities, and support computer replacement cycles.
• Assist in workstation onboarding and offboarding, ensuring proper hardware deployment, access setup, equipment recovery, and maintain accurate custody documentation.
• Maintain organized, compliant records to support audits, operational continuity, and retention requirements.

Skills

Active Learning and Listening

Critical Thinking

Management of Financial Resources

Judgment and Decision Making

Management of Personnel Resources

Education

Bachelor's degree

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee is seeking a procurement- and operations-focused professional in Nashville to lead purchasing activities and support efficient workflows. A bachelor's degree and three years of full-time administrative experience are required.

The role involves coordinating requisitions, purchase orders, inventory, and desktop support, with governance and compliance across department processes. Knowledge of state procurement policies is essential.