Administrative Services Assistant

EPITEC; Nashville (TN); Hybrid; USD 71,635,000 - 75,217,000; Full time

Job summary

EPITEC in Nashville seeks an experienced Administrative Services Specialist to support procurement operations and administrative functions within a complex business environment. You will provide high-level administrative support, assist with procurement-related activities, and prepare operational and financial reports for departments and programs.

The role requires a Bachelor's degree and five+ years of progressive administrative experience, with strong writing and communication skills.

Qualifications

• Bachelor's degree from an accredited college or university.
• Five or more years of progressively responsible professional administrative experience.
• Experience supporting procurement functions and procurement-related processes.
• Strong experience with operational reporting, financial reporting, research, and administrative operations.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Responsibilities

• Provide advanced administrative support for a complex office environment.
• Support procurement-related functions and activities.
• Create and maintain operational and financial reports for departmental operations and programs.
• Assist leadership with the development, implementation, and enforcement of policies and procedures related to procurement and administrative services.
• Independently develop and revise policies and procedures for new or existing administrative programs and services.
• Serve as a liaison between the organization and internal/external stakeholders to explain, interpret, and enforce applicable laws, regulations, policies, and procedures.
• Conduct research on fiscal, economic, legislative, legal, and administrative topics to support operational and strategic initiatives.
• Coordinate administrative projects and ensure compliance with established policies and procedures.
• Monitor and support ongoing administrative and procurement processes.
• Perform additional professional administrative duties as assigned.

Skills

Procurement Administration

Policy & Procedure Development

Financial and Operational Reporting

Research and Analysis

Customer Service

Active Listening

Continuous Learning

Conflict Management

Complex Problem Solving

Written Comprehension

Organizational Skills

Attention to Detail

Stakeholder Communication

Education

Bachelor's degree

Job description

Administrative Services Specialist (Procurement Support)
Job Type: W2 Contract
Contract Duration: 9 Months, Possible Extension
Location: Nashville, Tennessee 37243
Work Setting: Hybrid
Schedule: Monday – Friday | 8:00 AM – 4:30 PM CST
Hours: 40 hours per week
Pay Rate: $25.00 - $26.25/hr.

Position Overview

Our client is seeking an experienced Administrative Services Specialist to support procurement operations and administrative functions within a complex business environment. This role will provide high-level administrative support, assist with procurement-related activities, prepare operational and financial reports, conduct research, and support the development and implementation of policies and procedures.

Key Responsibilities

• Provide advanced administrative support for a complex office environment.
• Support procurement-related functions and activities.
• Create and maintain operational and financial reports for departmental operations and programs.
• Assist leadership with the development, implementation, and enforcement of policies and procedures related to procurement and administrative services.
• Independently develop and revise policies and procedures for new or existing administrative programs and services.
• Serve as a liaison between the organization and internal/external stakeholders to explain, interpret, and enforce applicable laws, regulations, policies, and procedures.
• Conduct research on fiscal, economic, legislative, legal, and administrative topics to support operational and strategic initiatives.
• Coordinate administrative projects and ensure compliance with established policies and procedures.
• Monitor and support ongoing administrative and procurement processes.
• Perform additional professional administrative duties as assigned.

Required Qualifications

• Bachelor's degree from an accredited college or university.
• Five (5) or more years of progressively responsible professional administrative experience.
• Experience supporting procurement functions and procurement-related processes.
• Strong experience with operational reporting, financial reporting, research, and administrative operations.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Required Skills & Competencies

• Procurement Administration
• Policy & Procedure Development
• Financial and Operational Reporting
• Research and Analysis
• Customer Service
• Active Listening
• Continuous Learning
• Conflict Management
• Complex Problem Solving
• Written Comprehension
• Organizational Skills
• Attention to Detail
• Stakeholder Communication

Preferred Qualifications

• Experience supporting procurement or contract administration activities.
• Experience developing or implementing administrative policies and procedures.
• Experience researching and interpreting regulations, policies, and legislative information.
• Experience preparing reports and presenting findings to leadership.