Operations & Portfolio Coordinator

Venture North Funding & Development; Traverse City (MI); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with employer match

Life insurance

Unlimited PTO + 11 holidays

Hybrid or in-office schedule

Job summary

Venture North Funding & Development seeks a highly organized Bookkeeper / Portfolio Coordinator / Administrative Assistant to support day-to-day financial operations and portfolio management in a nonprofit, CDFI environment. The role blends bookkeeping, grant tracking, and administrative duties to ensure accuracy and timely reporting.

The position offers a hybrid or in-office schedule, with a focus on reliability, confidentiality, and strong communication with leadership, clients, and staff.

Qualifications

• 3+ years of bookkeeping, office administration, or financial operations experience.
• Associate’s or Bachelor's degree in Accounting, Business Administration, Finance or related field preferred.
• Experience with QuickBooks and strong Excel/Office skills are highly valued.
• Highly organized with attention to detail and ability to manage multiple priorities.

Responsibilities

• Maintain accurate accounting records using QuickBooks or similar software.
• Process accounts payable and accounts receivable transactions.
• Reconcile bank, credit card, and loan accounts monthly.
• Prepare deposits and record incoming payments.
• Assist with monthly financial statements, audits, and tax return preparation.
• Coordinate loan applications, loan committee reviews, and loan closings.
• Support portfolio reporting for the board and funders.

Skills

Organizational skills

Detail-oriented

Time management

Communication skills

Multitasking

Education

Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance

Tools

QuickBooks

Microsoft Excel

Microsoft Office

Job description

Venture North Funding & Development is a mission-driven, 501(c)(3) nonprofit and certified Community Development Financial Institution (CDFI) serving a ten-county region of Northwest Michigan.

Our mission is to provide low-cost commercial loans and no-cost consulting and technical assistance to support small business growth, particularly in underserved communities and among entrepreneurs who may not have access to traditional financing.

To date, Venture North has made more than 215 loans totaling $13.5 million, leveraging an additional $33.5 million in private investment in their ten-county region. They have also provided over 9,000 hours of no-cost business consulting.

We believe in on-the-ground, relationship-based work that builds trust, strengthens communities, and creates real access to capital.

Position Summary

Venture North is seeking a highly organized, detail-oriented, and proactive Full-Time Bookkeeper / Portfolio Coordinator / Administrative Assistant to support day-to-day financial operations, portfolio management activities, and administrative functions across the organization.

This role is ideal for someone who thrives in a fast-paced entrepreneurial environment, enjoys wearing multiple hats, and can manage financial accuracy while supporting leadership, clients, and internal operations.

Primary Responsibilities

• Maintain accurate accounting records using QuickBooks or similar accounting software.
• Process accounts payable and accounts receivable transactions.
• Reconcile bank, credit card, and loan accounts monthly.
• Prepare deposits and record incoming payments.
• Maintain vendor files, W-9s, and 1099 reporting.
• Support monthly financial statement preparation.
• Assist with annual audit and tax return preparation.
• Track budgets, grant expenditures, and restricted funds.
• Coordinate and process fiduciary grant activities.
• Client intake
• Coordinate loan application, loan committee review and loan closing.
• Coordinate loan servicing and document compliance.
• Loan operations

Borrower Communication & Support

• Serve as a point of contact for borrower inquiries regarding payments, documentation, and account status.
• Coordinate payment follow-up and delinquency communication.
• Assist borrowers with submission of required financial information and reporting.
• Support a positive borrower experience aligned with Venture North’s mission and values.

Reporting & Compliance

• Assist with portfolio reporting for the board.
• Assist with portfolio reporting for funders.
• Support federal and state reporting and compliance documentation.
• Help maintain policies, procedures, and internal controls related to loan servicing.

Administrative Support

• Monitor general phone line and direct calls to appropriate individuals.
• Prepare correspondence, reports, and routine communications.
• Coordinate electronic and physical file organization.
• Assist with scheduling, meeting preparation, and reporting materials.
• Assist with special projects and organizational initiatives as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance, or related field preferred.
• 3+ years of bookkeeping, office administration, or financial operations experience.
• Experience with accounting software such as QuickBooks preferred.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities independently.
• High attention to detail and accuracy.
• Experience in investment, venture capital, nonprofit, or small business environments is a plus.

Preferred Skills

• Financial reporting and reconciliation.
• Calendar and project coordination.
• Data management and document organization.
• Professional communication and relationship management.
• Problem-solving and initiative.
• Confidentiality and professionalism.
• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• 401(k) with 7% employer match.
• Life insurance
• Unlimited paid time off plus 11 holidays.
• Hybrid or in-office schedule based on organizational needs.
• The opportunity to do meaningful, community-centered work every day.