Accounting Operations Specialist

National Trust for Historic Preservation; Washington (District of Columbia); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Retirement benefits

Parental leave

Vacations and holidays

Job summary

National Trust for Historic Preservation is seeking an Accounting Operations Specialist to manage the full accounts payable cycle and related financial tasks. The role is hybrid and based in Washington, DC, with occasional staff coverage at the DC headquarters as needed.

The position requires at least 3 years in nonprofit accounting, strong knowledge of accounts payable, reconciling ledgers, and proficiency in Excel/Unit4.

Qualifications

• At least 3+ years of professional level experience in a nonprofit setting.
• Experience in accounts payable, expense reimbursements, and related accounting functions; Unit4 familiarity is a plus.
• Knowledge of 1099 rules is a must.
• Strong general ledger knowledge and double-entry accounting understanding.
• Proficient in Excel and Word; familiarity with databases is a plus.

Responsibilities

• Add new or edit vendor records as needed for National Trust (NTHP) and subsidiaries.
• Serve as back up for wire processing and resolve payment issues.
• Reconcile staff corporate credit card transactions and monthly RAMP file.
• Compare transactions to Unit4 payments and address discrepancies.
• Record monthly cash receipts and assist with reconciliations.
• Prepare 1099 data and assist with quarterly reviews.

Skills

Excel

Analytical skills

Detail oriented

Communication

Multi-tasking

Tools

Unit4

Job description

The Accounting Operations Specialist is responsible for the full range of the accounts payable processing cycle, including setting up new vendors, entering and reviewing invoices and expense reimbursements, reconciliation of staff’s corporate credit card accounts and invoicing as needed. This position will also be responsible for reconciling cash receipts received in the organization’s main operating account and recording weekly ACH’s and Wires for both NTHP and RePurpose Capital.

This position is hybrid and will require the incumbent to visit our DC headquarters to provide staff coverage only when necessary.

DUTIES

Accounts Payable

• Add new or edit existing vendor records as needed when requested by staff (daily) for the National Trust (NTHP), Stewardship Sites, Main Street, (NMSC—a subsidiary of the National Trust) and/ or RePurpose Capital.
• Serve as back up to Director of Accounting Operations for wire processing.
• Resolve any payment returned items (i.e., ACH or checks) in a timely manner.
• Review staff corporate credit card transactions in RAMP and assist with reconciliation of monthly RAMP file.
• Compare RAMP transactions and vendors to organization’s Unit4 payment system, for analysis, duplicate payments and invoicing staff for personal charges on RAMP corporate cards.
• Respond to emails and phone calls from staff in a timely manner.
• Research and reconcile statements and payment records.
• Perform quarterly reviews of data for 1099. Edit as necessary.

Cash Receipts and Other Duties

• Record monthly ACH and Wires received in organization’s operating account.
• Assist with bank and other reconciliations assigned.
• Assist with site receipts and deposit reports, JE and CRM reconciliation.
• Daily download of transactions from the organization’s main operating account.
• Perform other duties as assigned by the Director of Accounting Operations.

QUALIFICATIONS

• At least 3+ years of professional level experience, particularly in a matrixed and geographically dispersed non-profit organization. Experienced in handling accounts payable, expense reimbursements, and other related accounting functions. Familiarity with using accounting software (Unit4 experience is a plus).
• Accounts payable experience required, with proven ability to calculate, post, and manage accounting figures and financial records with a high degree of timeliness and accuracy. Knowledge of 1099 rules is a must.
• Strong working knowledge of general ledgers and their relationship to financial statements. Experience with double entry accounting and entering journal entries in accounting software is strongly desirable.
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion.
• Must be detail-oriented and possess strong organizational skills.
• High degree of accuracy, timeliness and attention to detail required.
• Ability to reconcile vendor statements and general ledger accounts with high degree of timeliness and accuracy, with experience investigating and resolving discrepancies.
• Intermediate analytical and problem-solving skills, including issue identification and prioritization.
• Skilled in communicating to both internal and external customers, including strong writing, spelling, grammar, and proofreading skills, as well as strong verbal communication and customer service skills, and ability to discuss accounting-related issues clearly with non-accounting staff.
• Basic project-management skills. Ability to achieve results with moderate supervision.
• Proven ability to collaborate across divisions to implement processes and achieve results. Track record of building and maintaining productive relationships with both internal and external customers.
• Proven ability to continually develop skills related to use of rapidly changing technology and communications best practices.
• Ability to adapt and be flexible in a dynamic work environment. Ability to work effectively with frequent interruptions required. Able to handle frequently changing and/or unscheduled tasks with accuracy.
• Demonstrated success in working with culturally diverse audiences, partners and colleagues.
• Intermediate knowledge of Microsoft Excel and Word required. Familiarity with other software, including databases, a plus.
• Relevant experience required. Accounting background strongly preferred.

PAY & BENEFITS

This is a full-time, exempt level position, eligible for full benefits, including health, dental and life insurance, retirement benefits, parental leave, and 3+ weeks of vacation, plus sick time and holidays.