Operations & People Coordinator

mpathic; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

mpathic.ai is seeking an Operations Coordinator to support day-to-day operations across Finance, People, Operations, and Leadership. You’ll organize records, manage documents, and keep projects moving in a fast-paced startup environment.

You’ll coordinate recruiting, support contractor administration, maintain spreadsheets and dashboards, and help migrate files to Google Drive while keeping a scalable structure.

Qualifications

• 2+ years of experience in operations, recruiting coordination, people operations, HR administration, project coordination, office administration, or a similar operational role.
• Outstanding organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support across Finance, People, Operations, and Leadership teams.
• Coordinate document management, and operational requests.
• Manage personnel, accounting, and contract files.
• Support day-to-day communications with contractors.
• Assist with vendor coordination, purchasing, and administrative tracking.
• Maintain organized digital files and ensure documentation is current and easily accessible.
• Support recurring operational tasks and special projects as business needs evolve.
• Manage and organize documentation, including migrating files from SharePoint to Google Drive while maintaining an intuitive, scalable folder structure.
• Administer contract management processes, including preparing agreements, routing documents for signature, tracking execution status, maintaining contract records, and monitoring renewals and expirations.
• Manage recruiting coordination, including scheduling interviews and coordinating candidate communications.
• Support job postings and recruiting workflow administration.
• Maintain applicant tracking data and ensure recruiting records remain accurate.
• Maintain workforce planning spreadsheets, project trackers, and operational dashboards.
• Update large operational spreadsheets used to manage staffing, onboarding status, assignments, capacity, and key operational metrics.
• Manage contract signature workflows through DocuSign or similar platforms, ensuring timely execution, proper recordkeeping, and accurate tracking of outstanding agreements.
• Support multiple concurrent projects with changing priorities.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Google Sheets

Excel

Multitasking

Self-starter mindset

Contractors/distributed teams

HR administration

Project coordination

Tools

Google Workspace

DocuSign

SharePoint

Google Drive

Contract management tools

Applicant tracking systems

Job description

mpathic.ai is seeking an Operations Coordinator to support day-to-day operations across Finance, People, Operations, and Leadership. You’ll organize records, manage documents, and keep projects moving in a fast-paced startup environment.

You’ll coordinate recruiting, support contractor administration, maintain spreadsheets and dashboards, and help migrate files to Google Drive while keeping a scalable structure.